What's missing between the site and the balance sheet.
What we've seen on contractors' sites:
Nothing connects them.
Three jobs. Three ways it slips.
Work done on site has to reach this month’s valuation, with its proof.
80 checklists to close every month, on each of five sites, and every client wants its evidence pack in the same last week. The follow-up starts late, and from memory.
On a highway, hundreds of patch repairs, each a photo with a chainage and a size, collated by hand against one BoQ item.
Work is done. Revenue is earned. Cash still waits.
- Site work
- Proof
- Scope check
- Valuation
Site events trigger contract clauses. Nobody is watching for them.
Another of the client's contractors is still holding the east wing. Site flags it in the group the same day, and nobody connects it to the contract. Under NEC4 it's a compensation event, and the notice goes in after the eight weeks have run.
Miss the window, and the extra time and money are gone.
- Event on site
- Clause triggered
- Noticed too late
- Money lost
Reported on site the same day. Then lost in the group.
The rebar supervisor flags it in the rebar group: the client's enabling-works contractor still hasn't cleared the yard. One message among seven WhatsApp groups.
Every load of material arrives as a photo of a delivery note or weighbridge ticket. By month-end, nobody has totalled what each supplier delivered.
The site reported it. Nobody connected it in time.
- WhatsApp message
- Logged
- Acted on
On one project, he heard the site had been blocked from a phone call, after the client review. On another, the team rebuilds the month's work done from WhatsApp chat before every valuation.
Late visibility means slower decisions.
Because the commercial impact of what happens on site should be clear the same day — not pieced together by hand, and never a surprise.
Who this is for
Built for whoever answers for the money on your projects.
Commercial directors, commercial managers, QSs and the MDs who run it themselves. Every valuation and every claim depends on what happened on site, but it reaches you at month-end, after the application has gone and the notice window has closed.
Towers, housing developments, commercial buildings or plants — you run the whole project, but see only what each site chooses to report.
- Checklists, level surveys and test certificates pile up until the month-end crunch
- Delay notices and compensation event windows are easy to miss across a portfolio
One view across every site and package: missing checklists chased as the work happens, delay notices and LAD exposure flagged before deadlines close.
Roads, rail, pipelines, power lines — sites run for kilometres, and every quantity comes with a chainage or location.
- A defect notified by the Supervisor, sent as a photo of a letter, starts the correction period
- Deliveries by supplier — the delivery note trail the client asks to see
Every quantity, delivery and notice recorded by chainage or location, with photos, so valuations carry their proof and no time limit lapses.
Specialist & Trade Contractors
One trade across many sites and main contractors — and proving what was done, when and by whom is still manual.
- On schedule-of-rates contracts, the client wants proof of every job, not attendance
- Snags closed on site but never proven, so the retention release waits
Every job and every closed snag on record with its photos and checklists, so each application is substantiated and retention isn't held for want of proof.
Client-side Project Managers & Employer's Agents
You act for the client, but see the sites only through visits and WhatsApp chats.
- Every client report built by hand from chat history and calls
- Commitments tracked in your head, with no record of who agreed to what
One trail across every site: client-ready reports, commitments tracked to closure, and delays on record before a notice arrives.
What Velora does
Billing. Contracts. Field. Portfolio.
Velora reads every site update against your project scope and main contract, then flags what needs action to the person who owns it, and rolls every site up into one view. Your team reviews and decides.
Everything built goes into the valuation, each line with its supporting documents: inspection checklists, level surveys, test certificates and photos.
Less chasing: Velora collects them and follows up on missing ones on WhatsApp.
Compensation events, delay notices and defect deadlines, and LAD or delay damages exposure on your contract, flagged as site updates trigger them.
Each flag comes with the likely clause, the deadline and the proof to raise it on time.
Know what was built and used, every day: progress, blockers, labour and deliveries (by supplier), tracked from site updates.
The same record feeds your valuations and the regular reports for clients and leadership.
Every site rolls up into one daily pulse, ranked by what needs your attention: focus today, follow up, and watch.
Behind it, a live dashboard across the portfolio: site health, pending checklists, potential entitlements and risk.
A record you can defend: every update traces back to the WhatsApp message and site photo it came from.
Before and after
What changes, starting week one.
Your teams still run their sites. What goes away is the manual assembly, the relay up the chain, and the version that's already stale — or already missed — by the time it reaches you.
Work done valued this month, not next.
Executed quantities checked against scope by hand, if at all, so finished work slips out of the valuation
Work done matched to scope as it happens, and missing documents chased on WhatsApp until they're in
Proof for the valuation buried in a thread with four hundred other messages
Inspection checklists, level surveys, test certificates and photos filed against the valuation line they support
Notice windows and delay damages exposure, seen in time.
A delay mentioned once in a site group, and the notice window closes unnoticed
Site events matched to the clause they may trigger, flagged with the deadline for your team to review
Small delays nobody tracks against the programme, until LADs come off a payment
Each delay flagged with the delay damages rate from your contract, so you see what’s at stake
Blockers closed, deliveries accounted for.
Blockers and commitments mentioned in groups, with no follow-up and no closure
Blockers and commitments picked up, assigned and followed up on WhatsApp until they close
Deliveries and fuel posted as delivery note photos and daily totals that nobody adds up
Deliveries by supplier and fuel by vehicle collated with their photos, ready to reconcile against cost
The weekly review becomes daily.
Each site's picture reaches you through its PM, in its own format, days late
One daily pulse across every site, ranked by what needs your attention, with the dashboard behind it
Margin rarely goes in one big failure; it leaks across site, valuation and contract. The Get It Right Initiative's Strategy for Change puts the total cost of avoidable error in UK construction at between 10% and 25% of project cost.
How it works
Set Up Once. Then It Just Works.
Give Velora your WhatsApp groups, your project scope (BoQ, schedule of rates or activity schedule) and your contract, once. Billing, Contract, Field and Portfolio Intelligence all work from that same record, whether you connect one site or twenty.
Here's what Velora does:
Captures every update, across every source
WhatsApp messages, voice notes and photos as they happen, in any language, plus the quantities and clauses in your scope and contract. No new app for anyone.
Every update read and filed, for your team to review
Progress, quantities, checklists and contract terms, each tied to the location, scope item or clause it belongs to. That's the part a general-purpose WhatsApp bot can't do.
Checked against what matters commercially
Against your scope and contract: what's to value, what's entitled, what's at risk.
Flagged to the right person, before it's too late
Valuations substantiated, reports drafted, notice deadlines and delay damages exposure flagged to whoever owns it.
Data Sources
Involved Parties
Velora AI
What You Get
We start with a three-month pilot, working closely with your team
On your live sites, at a heavily discounted pilot rate and with no long-term commitment.
Onboarded with your team
We connect your groups, scope and contract alongside your team, and take your site and commercial teams through what they'll see.
Tuned to how your teams work
We set Velora up around your practices: how your sites name locations, the units and shorthand they use, and what your team wants flagged.
Refined on your feedback
We gather your team's feedback throughout the pilot and refine what Velora files and flags around it.
Pricing
Runs on your existing WhatsApp, with nothing for your site team to install.
One plan, every product — priced per project.
- Work done, captured from site
- Matched to project scope
- Every valuation line substantiated
- Entitlement flagged, with clause
- Risk flagged while there's time to act
- Routed to whoever owns it
- Site visibility, by location
- Report drafts, ready to review
- Commitments tracked to closure
- Every project in one view
- A daily pulse for leadership and project controls
- Live dashboard across every site
Starting Velora on a site already underway?
Historical Data Migration brings in the site's past WhatsApp chats, so the record covers its history, not just what happens after go-live.
Ask About Migration →See it on your own sites.
Request a pilot and we'll set it up on your live sites and existing WhatsApp groups.
Frequently Asked Questions
Common questions from teams who've seen PM tools fail before.
Every valuation and every claim depends on what happened on site, but it usually reaches you at month-end, after the application has gone and the notice window has closed. Velora connects what happens on site to your valuations and your contract, so work done reaches this month's valuation, entitlements reach you while there's still time to raise them, and every delivery is on record by supplier to check their invoices against. MDs see the same across every site in one daily pulse and dashboard.
No. Velora works alongside them. It reads the WhatsApp updates your site teams already send and turns them into progress, valuation quantities and contract alerts; your PM suite, ERP or Excel trackers stay the system of record.
Billing, Field and Portfolio Intelligence are live. Contract Intelligence is in early access, available as a pilot on your sites.
No. Your site teams keep using WhatsApp & documents exactly as they do today. Velora reads what they already post across every group and document — no new apps, no forms, no training. It also works in the language your teams are most comfortable in: English, Polish, Romanian and more.
Velora connects to your groups through an existing WhatsApp number — one number or multiple. We recommend getting separate site-specific numbers though for privacy & enhanced functionality. Velora reads every message for progress, issues, commitments, inspections and deliveries. Nothing changes for your site teams.
All of it. Billing Intelligence captures work done, matches it to your project scope and substantiates each valuation line with inspection checklists, level surveys, test certificates and site photos. Contract Intelligence (early access) flags compensation events, delay notices and defect deadlines, and LAD or delay damages exposure on your contract as site updates trigger them. Field Intelligence covers progress, blockers, labour, deliveries, material and fuel consumption, and reporting: the site record the others are built from. Portfolio Intelligence rolls all of it up across your sites into one daily pulse and a live dashboard.
All four read from the same WhatsApp groups and documents your team already uses — you don't set up separate sources for each.
Velora tracks which inspection checklists, ITP sign-offs and level surveys are still open for each area of work, and sends a daily digest reminder in WhatsApp to whoever owns them, throughout the month. When a test is reported on site, its test certificate is followed up too. Anything not closed carries forward to the next reminder instead of getting dropped.
Nothing sits on someone's to-do list waiting to be remembered — the follow-up happens in the same group they already work in.
Every checklist, level survey, test certificate and site photo your team shares in WhatsApp is filed against the valuation line it likely belongs to, the same day it's shared, for your QS to confirm.
By the time the interim application goes out, each line already has its supporting documents behind it — not buried in a thread with four hundred other messages and reconstructed from memory.
Velora watches your WhatsApp groups for site events that can trigger a contract clause — a materials hold-up, restricted site access, a verbal instruction, a third repair on the same joint, a defect notified by the client's team — and matches them against your contract's clauses, and its LADs or delay damages, for your team to confirm.
A single delay rarely looks worth escalating on its own. Velora flags each one with the delay damages at stake, and reminds your team when a notice window is about to close — before the deadline passes, not at the final account. A running total against the Completion Date is something the team is still working on.
Velora is built for contractors paid on measured work — against a BoQ, schedule of rates or activity schedule — whose site teams report on WhatsApp. Within those firms, it's for the people who answer for the money: commercial directors, commercial managers, QSs, project controls and the MDs who run it themselves. That covers main and EPC contractors managing subcontractor packages, infra and utilities contractors building and maintaining roads, rail, pipelines and power lines, specialty and trade contractors (HVAC, electrical, plumbing, waterproofing) proving their own scope, and client-side project managers running sites on a client's behalf. If your sites run on WhatsApp groups and your valuations are built from measured quantities, Velora is for you.
Both. Every site is structured the same way — locations, progress, blockers, commitments, inspections, deliveries, billing evidence, entitlement — so whether you're running one site or fifteen, they all report into the same format.
You see each site on its own, and you can scan across all of them without a call to every PM. The manual work of compiling and comparing is what goes away as you add sites — not the PM on each site.
PM tools ask site teams to change how they work. Site teams go back to WhatsApp within weeks because it's faster and already on every phone. Velora works on top of WhatsApp — not instead of it. Site teams change nothing. Site control builds itself from what they're already saying.
See how Velora compares to Procore, Buildertrend, Fieldwire, and task apps →
No. One plan covers all four — Billing, Contract, Field and Portfolio Intelligence — priced per project. There are no per-user charges, so you can add as many users as you need.
We run a heavily discounted pilot for the first three months — full product, no long-term commitment. We onboard your teams, tune Velora to how they work and refine it on their feedback, so you see what it surfaces on your own sites before committing to a subscription.
It starts with a short onboarding call to make sure Velora fits how your site runs. From there, we work with your team to align on and upload your site's location structure, connect your WhatsApp groups, and set up contact roles — then you're live. Your site teams change nothing about how they work.
Yes. Data is stored securely with role-based access control, and personal data is encrypted at rest using the AES-256 standard.
What we keep hearing
The more sites you run, the worse this gets.
Quantities missed. Valuations come up short.
Verbal promise, no notice filed. Window closed in 14 days.
200 projects. Leadership flying blind.
Piloted PM app earlier. Abandoned in 2 weeks.