What slips at month-end
Work done in possessions. Valued weeks later.
A rail scheme runs earthworks, structures, track and OLE at once, much of it inside possessions and isolations, each team reporting in its own group. Quantities are agreed later, so small things slip: work done that never reached the valuation, cancelled possessions nobody put on record, loads nobody can trace.
Missed in the valuation
Bonds fitted in every possession. Some never reach the valuation.
"Rail bonds 18 no. fitted MML2 119m 05ch to 119m 08ch Up Fast": a few dozen bonds a shift, on both lines, one post among hundreds.
When the quantities are agreed, someone counts them back from scroll-back, and some are missed. The bonds are fitted; the valuation never saw them.
Possessions
Possession cancelled on the night. The time is never claimed.
The gang and the crane were in position; the possession was cancelled. Site posted it, then moved on to the next shift.
If the cancellation is the client's, notice has to go within the contract's window (eight weeks for a compensation event under NEC4), and weeks later nobody can list which possessions were lost.
Change
Bridge design revised. The extra work is valued at the old size.
The box for an underbridge was widened on a revised design, mid-construction. The site built it, and the post said so.
At the valuation the item goes in at the original size, and the extra concrete is never claimed.
Material cost
Sub-ballast tipped at three compounds. The quarry invoices for all of it.
Sub-ballast and fill arrive by the lorry from more than one quarry, by the tonne, each load with a ticket, tipped at compounds along the route. Rail, sleepers and track ballast come from the client.
At month-end, checking each quarry's invoice means finding tickets spread across groups and compounds.
What Velora picks up
What your site groups already carry, in railway terms.
Velora reads text, voice notes and photos in the groups your teams use today, and files each update by section, location and line.
Earthworks and drainage
Formation, sub-ballast and drainage by location and line, with quantities and photos.
Structures
Underbridges, culverts and platforms, stage by stage, counted when complete.
Track
Track laid or renewed, ballast dropped and tamping, by location and line.
OLE
Foundations, structures erected and wiring, by location.
Possessions
Possessions and isolations given, cancelled, cut short or overrun, with the work each one held.
Deliveries
Sub-ballast, fill and concrete by supplier, with tickets and delivery notes; client-supplied rail, sleepers and ballast recorded as free-issue.
Fuel
Diesel issued to excavators, road-rail machines, rollers and road vehicles.
Instructions
Site visits, instructions and revised designs from the client's team, logged with date and location.
Site teams change nothing. Velora joins each group as one more member.
What each team gets
Every team gets its part of the scheme.
Your QS gets the month's quantities in a report, contract triggers reach whoever you choose, project directors see every worksite today, and leadership sees every project. Nobody has to ask site for an update.
This month's quantities, ready for the valuation.
Work done is matched to your BoQ or activity schedule and totalled for the month: cubic metres of earthworks and sub-ballast, track kilometres laid, OLE structures erected. Each total opens into the location, dates, photos and inspection records behind it, so your QS goes into the assessment with your own record. Missing documents are followed up on WhatsApp once you switch follow-ups on. Velora tracks quantities; your QS applies rates and finalises the application.
See Billing IntelligenceThe contract triggers that are easy to miss.
Not just extensions of time and delay damages. A possession cancelled, an isolation cut short or another contractor in the worksite, but also design information that came late or a defect to correct: each is logged with its location and the date it was first posted, matched to the clause it may trigger, such as a compensation event under NEC4, and whoever you choose is alerted the same day, whether that's site, your commercial team or your contracts manager, then reminded before the notice period runs out. Your team decides what to notify.
See Contract IntelligenceEvery worksite, every possession, without the calls.
Earthworks, structures, track and OLE by location and line, the possessions given and lost, deliveries by supplier and fuel by machine, from the groups your teams already post in. The daily and weekly reports are drafted from the same record, ready to review.
See Field IntelligenceEvery project in one view.
For the managing director or commercial director running several schemes: the blockers that have waited longest for a decision, by worksite, and, where Billing is on, which quantities are still waiting on proof.
See Portfolio IntelligenceWorked example
The month's work, ready for the valuation.
The client assesses the quantities. Velora gives your team its own record of every item, traced to the location and line, before that happens.
Totals per item
Cubic metres of earthworks and sub-ballast, track kilometres and OLE structures erected, each matched to its item in the BoQ or activity schedule.
Ready for the assessment
Every total lists its location, dates and photos, so the record is in hand when quantities are agreed.
Documents per line
Inspection and test records, received or still missing, before the valuation date.
Changes kept on record
Work added by a revised design or an instruction stays on record, so it can reach the valuation at the right size.
Illustrative figures
Getting started
What we'd need to start a pilot.
A pilot runs on one project and its live site groups. Your site teams don't change how they post.
A spare WhatsApp number
Linked to Velora and added to your site groups as one more member. No personal chats are connected.
Your site groups
The worksite, possessions, structures, stores and plant groups where updates are posted today.
Your scope
The BoQ or activity schedule, and the scheme's ELRs and mileages or chainage limits, and lines. Loaded once.
A sample chat export lets us test on your own messages before going live.
See it on your own project.
Talk to us about your scheme and we'll set up a pilot against its live WhatsApp groups and your BoQ or activity schedule.
Frequently Asked Questions
Common questions from rail project directors and QSs.
No. Velora keeps your own record of work done, by location, line and date, with photos and documents, so your team can check it against what the client assesses and raise anything missing.
On a target contract you're paid Defined Cost, so Velora's quantities are your progress record against the activity schedule and target, and your compensation event record, not the payment itself.
From the location in the post as your teams write it: the ELR, mileage and line, like "MML2 118m 20ch to 118m 50ch, Up Fast", or metric chainage on new lines such as HS2, matched to the stretches set up for the scheme. A quantity stated in the post is used as posted. A post that can't be placed is kept for your team to place, not guessed.
Yes. Velora reads text, voice notes and photos in the languages your teams use, including photos of delivery notes, possession plans and inspection records, and keeps each original message with the record it created.
Every possession posted as given, cancelled, cut short or overrun is logged with its date, location and the work it held, so the record is ready when a delay is argued. Velora flags the ones that may trigger a clause in your contract; your team decides what to notify. Contract Intelligence is in early access.
No. Those are the clauses every team watches. Velora also checks routine updates against the rest of your contract: a delay by another contractor or by the client, late design information, a defect to correct, each matched to the clause it may trigger, such as a compensation event under NEC4, with the deadline and the record behind it. Whoever you choose, whether site, your commercial team or your contracts manager, is alerted the same day. Velora doesn't send notices. Contract Intelligence is in early access.
Yes. On tram and light rail work, track slab, OLE, stops and utility diversions are captured by location the same way, and matched to your BoQ or activity schedule.
Yes. On road, water and overhead line works, progress posted by chainage or tower is totalled per scope item, with the photos and documents behind each total.
We run a discounted pilot for the first three months on one project: the full product, with no long-term commitment.