Where the evening goes
Everything in the diary was already posted. Someone types it up again.
The site diary is written up every evening, and the weekly and monthly reports are rebuilt from it. Nearly all of it was already posted in the groups, and gets typed up again from memory and calls. On NEC and JCT jobs, that record is also the evidence when a delay or a change is assessed.
Compiled from calls
The diary is written at 7 pm, from memory.
The site manager rings each foreman and writes up what they remember, after a full day on site.
What was posted in the groups at 11 am, with photos, often isn't what reaches the diary.
Two versions of the day
The group says one thing. The diary says another.
A patch size in a caption, a labour count in another group, a delivery in a third.
When the diary is retyped, numbers drift, and nobody can say which version the valuation or the client should trust.
Rebuilt every week
The weekly report, rebuilt from seven diaries.
The weekly and monthly reports are rebuilt from the dailies and a scroll-back, in another format for the client.
The same work is typed three times, and the monthly report is late.
Labour on paper
Headcounts by subcontractor, added up by hand.
Each subcontractor's count is posted in a different message, some as a photo of the sign-in sheet.
The daily labour return is totalled by hand, and the month's total by subcontractor is never quite right.
How Velora does it
One record, every report.
Your site teams keep posting the way they do today. The record and the reports come from what they post.
- Read
Every update, as it arrives
Progress, labour counts, plant, deliveries, fuel, blockers and photos, from text, voice notes and photos of sign-in sheets, in any language.
- File
By location and scope
Each update filed by work area and location, matched to its BoQ line, with quantities worked out from captions and marked as calculated, stated or counted.
- Check
Drafted for review
Each report is drafted in its format from the record. Have it sent on schedule, or generated in the app for the site manager to check first.
- Flag
Sent on schedule
Each report goes out on its own day and time, on WhatsApp or email, to the people set up for it.
Every entry in the record keeps the message and photo it came from, with its date and time.
Worked example
Every report on its own schedule.
The reports one project sends, each set up once with its recipients. All of them are drafted from the same site record.
Daily, to the project manager
Work done against scope and labour by subcontractor, every evening.
Weekly, to the client
A written progress report, as a Word document.
Monthly, to the QS
The month's quantities against scope, each with how it was measured.
To accounts and the plant manager
Deliveries by supplier and fuel consumption by machine, on their own days.
Illustrative schedule
Where it fits
Part of Field Intelligence, rolled up in Portfolio.
Reports come from the same site record as everything else in Velora. These pages show the rest of it.
- ProductField IntelligenceProgress, deliveries, fuel, labour and blockers, recorded from your site groups.
- ProductPortfolio IntelligenceEvery site in one daily pulse, for the managing director and project controls.
- Use caseInterim applicationsThe checklists, test certificates and work done behind each valuation line.
- Use caseEOT, LD and contract noticesThe same dated record, matched to the clause a delay may trigger.
- IndustryResidentialProgress by block, floor and flat, in reports for the client and head office.
Get tonight's daily reports without the typing.
Talk to us about one live project and we'll set up a pilot against its WhatsApp groups and your scope.
Frequently Asked Questions
Common questions from project managers, site managers and planners.
Work done by location with quantities, labour by trade or subcontractor, plant on site, materials received, blockers and delays, and photos. Velora drafts the work done against scope and labour by trade and subcontractor every day, with deliveries and consumption as their own reports; blockers and photos go in the weekly report. Plant in the reports is something the team is still working on, and so is a written daily site diary.
When a delay or a change is assessed, the record made at the time is the evidence: who and what was on site, what was done where, and what held the work up. A diary written up from memory at 7 pm is thinner than what site posted during the day. Velora keeps each entry with the message and photo it came from, dated and timed.
Progress against scope daily, weekly and monthly; labour reports daily, weekly and monthly; a written weekly progress report as a Word document; and material deliveries and consumption reports. Each goes on its own schedule, on WhatsApp or email.
Reports come in Velora's formats, as Excel or Word files. Filling a client's own template is something the team is still working on.
Yes. Velora reads text, voice notes and photos in the languages your teams use, including English, Polish, Romanian and more, and photos of sign-in sheets and plant logs, and keeps each original message with the record it created.
We run a discounted pilot for the first three months on one project: the full product, with no long-term commitment.