What slips at month-end
Many packages, one building. Each reporting on its own.
A commercial project runs frame, envelope, M&E and fit-out at once, each package in its own group. Nothing is totalled until the valuation, so small things slip: work done that missed the valuation, tests nobody filed, handovers nobody put on record, loads nobody can trace.
Missed in the valuation
612 light fittings installed this month. 590 reached the valuation.
"L5 zone B lights fitted, 48 no.": a zone at a time, from the electrical subcontractor, one post among hundreds.
At month-end someone counts them back by scrolling, and a zone or two is missed. The lights are on; the valuation never saw them, so they wait for next month.
Tests
Pipework pressure-tested. Nobody can find the certificate.
Sprinkler and chilled water pipework is pressure-tested before the ceiling closes, and the signed certificate is photographed into whichever group is nearest.
At commissioning and handover, or before paying the M&E subcontractor, your team looks for each one across groups.
Handovers
The slab came late. Nobody recorded who waited.
The façade crew stood down for nine days waiting for the frame subcontractor's slab. Site posted it every day; nobody logged when it started.
When the façade subcontractor's standing-time claim lands, and you look to recover it under the frame subcontract, the record is a scroll.
Material cost
Materials from a dozen suppliers. Delivery notes everywhere.
Plasterboard, fixings and the materials you buy direct arrive all month, each load with a delivery note photographed into whichever group is nearest.
At month-end each supplier invoice is checked against delivery notes nobody can find, so it gets paid as invoiced.
What Velora picks up
What your site groups already carry, in building terms.
Velora reads text, voice notes and photos in the groups your teams and package subcontractors use today, and files each update by level and zone.
Progress by location
Frame, envelope, M&E and fit-out by level and zone, with photos.
Tests and inspections
Pressure tests, inspection records and cube tests, filed against the work they prove.
Deliveries
Materials you buy direct, and unfixed materials on site, by supplier with their delivery notes.
Handovers and delays
Levels not handed over between packages, materials held, work stopped, with the level or zone each one holds.
Instructions
Instructions from the architect, the Contract Administrator or the client's project manager, logged with date and location.
Repairs
Remedial work and repairs reported on site, with photos, so a repeat repair shows up.
Labour
Operatives on site, by package and trade.
Commitments
Who promised what, by when: a handover, a test, a delivery.
Site teams change nothing. Velora joins each group as one more member.
What each team gets
Every team gets its part of the project.
Your QS gets the month's quantities in a report, contract triggers reach whoever you choose, project directors see every package today, and the board sees every project. Nobody has to ask site for an update.
This month's quantities, ready for the valuation.
Work done is matched to your BoQ or activity schedule and totalled for the month. Each total opens into the levels, zones, dates and photos behind it, with its inspection records and test results, and missing ones are followed up on WhatsApp once you switch follow-ups on. Velora tracks quantities; your QS applies rates and finalises the application.
See Billing IntelligenceThe contract triggers that are easy to miss.
Not just extensions of time and LADs. An area not given, work held by another package or late design information reported by site: each is logged with its location and the date it was first posted, matched to the clause it may trigger, such as a Relevant Event under JCT or a compensation event under NEC4, and whoever you choose is alerted the same day, whether that's site, your commercial team or your contracts manager, then reminded until it's dealt with. A package holding up another is kept on record for the subcontract. Your team decides what goes to the client.
See Contract IntelligenceEvery package, every day, without the calls.
Progress by level and zone, the handovers and delays holding each package, deliveries by supplier and commitments followed up, from the groups your teams and subcontractors already post in. Daily, weekly or monthly reports are drafted from the same record, ready to review and send to your client or their project manager.
See Field IntelligenceEvery project in one view.
For the managing director or operations director running several projects: the blockers that have waited longest for a decision, by package, and, where Billing is on, which quantities are still waiting on proof.
See Portfolio IntelligenceWorked example
The month's valuation, built from the site record.
Commercial work is valued per BoQ item or activity schedule line, package by package. Velora keeps each total and its proof together.
Totals per scope line
Numbers of glazing units and light fittings, metres of pipework and cable, square metres of partitions and finishes, for each BoQ item or activity schedule line.
By level and zone
Every total lists where the work was done, with dates and photos, so your QS can check it before it goes to the client.
Tests and inspections per line
Pressure tests and inspection records, received or still missing, for commissioning, handover and subcontractor payments.
Gaps before the valuation
Work done that matches no BoQ item, and BoQ items posted without a measurement, flagged to your QS before the application goes in.
Illustrative figures
Getting started
What we'd need to start a pilot.
A pilot runs on one project and its live site groups. Your site teams don't change how they post.
A spare WhatsApp number
Linked to Velora and added to your site groups as one more member. No personal chats are connected.
Your site groups
The groups where progress, tests, deliveries and handovers are posted today, including each package's groups.
Your scope
The BoQ or activity schedule, and the building's levels and zones. Loaded once.
A sample chat export lets us test on your own messages before going live.
See it on your own project.
Talk to us about your project and we'll set up a pilot against its live WhatsApp groups and your BoQ or activity schedule.
Frequently Asked Questions
Common questions from commercial project directors and QSs.
Yes. Scope is loaded from the document that holds it, a bill of quantities, or the activity schedule or contract sum analysis on a lump-sum JCT or NEC contract, and work done is matched to its lines and totalled for the month, with the levels and zones behind each total. Valuing by stage or milestone is something the team is still working on. Velora tracks quantities; your QS applies rates and finalises the application.
No. Velora reads every package's groups the same way and files each update against the level or zone it names, so frame, envelope, M&E and fit-out report into one record. A handover that holds another package is logged with the date it was first posted, ready for the subcontract account.
Yes. Velora reads text, voice notes and photos in English, Polish, Romanian and more, including photos of test certificates, inspection records and delivery notes, and keeps each original message with the record it created.
Yes. Daily, weekly or monthly reports are drafted from the site record, by level and package with photos, for your team to review before they go out.
No. Extensions of time and LADs are the clauses every team watches. Velora also checks routine updates against the rest of your JCT, NEC or amended contract: an area not given, work held by another package or late design information reported by site, each matched to the clause it may trigger, such as a Relevant Event or a compensation event, with the notice the contract requires and the record behind it. Whoever you choose is alerted the same day. Velora doesn't send notices; your team decides what to send. Contract Intelligence is in early access.
We run a discounted pilot for the first three months on one project: the full product, with no long-term commitment.