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Stop compiling chainage updates at month-end. Value every stretch. Miss no notice.

Your work sites are kilometres apart, each posting progress, deliveries and delays in its own group, so the month's quantities wait on reports pieced together at month-end. Velora reads every group and files each update by chainage and side. No new app for site teams.

ValueCompleted length in this month's valuation. Each total, per bill item, carries the chainage spans, photos, level surveys and test results behind it.
ClaimContract triggers caught the same day. Access not given by the access date, a verbal instruction, extra work outside the drawings: each matched to the clause it may trigger while there's time to notify it.
PayEvery posted load and litre on record. A deliveries report by supplier to check their invoices, weighbridge tickets kept for every load, and diesel tracked by machine and haul vehicle.

7 of 212Marker posts fixed in a month that missed the valuation. Found only after it went in, so they wait for next month.

Package 2 · Section 1
Ch 38+000 – 43+000 · Suresh, Velora +8
Suresh
Kerbs laid Ch 42+300 to 42+850 LHS
4 photos
5:42 PM
Package 2 · Section 2
Ch 43+000 – 48+000 · Imran, Velora +6
Imran
Overhead line poles still standing 44+200 to 44+800 RHS, gang moved to 45+000
2 photos
6:05 PM
Package 2 · Store
Marek, Velora +3
Marek
20 mm aggregate received, 3 loads, 60 t, Ridgeway Quarries
Weighbridge tickets
6:20 PM
+3 More Groups
Velora
This month · Package 2Updated 6:21 PM
Precast concrete kerb · LHS2,250 m
3 records this month, each with its chainage and photos
Ch 39+200 – 40+000Section 1 · LHS12 Oct800 m
Ch 40+600 – 41+500Section 1 · LHS21 Oct900 m
Ch 42+300 – 42+850Section 1 · LHSToday550 m
ValueIn this month's valuation
Utility delay · RHS600 m held
Ch 44+200 – 44+800 · Section 2 · first posted today
ClaimNotice deadline tracked
20 mm aggregate60 t
Ridgeway Quarries · 3 loads · weighbridge tickets kept
PayReady to check against the supplier invoice
Package 2 · QC
QC Team, Velora +4
Level Survey Pending
Kerbs Ch 42+300 – 42+850 LHS laid today. Please share the level check for this stretch before the valuation cut-off.
6:24 PM ✓✓
James · Project Director
Contract alert
Potential Entitlement
Potential compensation event: overhead line poles holding 600 m at Ch 44+200 – 44+800 RHS, first posted today. Notify within eight weeks of becoming aware (cl. 61.3). Keep dated photos until the poles are moved.
6:22 PM ✓✓
Sent on WhatsApp, the day it's detected

What slips at month-end

Spread over kilometres. Lost between the groups.

A road scheme runs many work sites at once, kilometres apart, and each reports in its own group. Nothing is totalled until month-end, so small things slip: work done that missed the valuation, supplier loads nobody can trace, delays nobody put on record.

Missed in the valuation

212 marker posts fixed this month. 7 missed the valuation.

"Marker posts fixed 46+100 to 46+400 RHS, 18 no.": a few dozen at a time, on both sites, one post among hundreds. At month-end someone counts them back from scroll-back, and some posts are missed.

The gap turns up after the application goes in: 7 marker posts installed, waiting for next month's valuation. The work was done; the valuation never saw it.

Material cost

Every supplier invoice gets paid. Not every load can be traced.

Aggregate, sand and fill come from several quarries all month, each load photographed in a group with its weighbridge ticket.

At month-end, supplier invoices are checked against loads nobody can find, so they get paid as invoiced.

Delays

A utility line held 600 m for five weeks. The record is a scroll.

Site posted it every few days: poles still standing, gang moved to another stretch. Nobody logged when it started or when it cleared.

Months later, when time is argued, the record is photos across three groups, and the eight weeks to notify it under NEC4 ran out long ago.

Fuel

Forty machines and tippers. One diesel total.

Diesel goes to each roller, paver, excavator and dumper, and to the tippers hauling aggregate and fill. It's posted as a day's total, if at all, and since most construction lost red diesel in 2022, it's all at the full rate of duty.

By month-end nobody can say which machine or tipper used what, so one running high stays hidden in the fuel bill.

None of it is a big miss. Spread across the scheme, it adds up.

What Velora picks up

What your site groups already carry, in road terms.

Velora reads text, voice notes and photos in the groups your teams use today, and files each update by section, chainage and side.

  • Progress by chainage

    Layer or stage completed, with its span, side and photos.

  • Structures

    Culverts and minor structures, stage by stage, counted when complete.

  • Deliveries

    Aggregate, sand, asphalt, cement and steel by supplier, with weighbridge tickets and delivery notes.

  • Fuel

    Diesel issued to each roller, paver, excavator and dumper, and to every tipper on haul.

  • Delays

    Access not given, utility diversions, vegetation clearance held by the nesting season or ecology, with the stretch each one holds.

  • Instructions

    Site visits and instructions from the client's Project Manager or Supervisor, logged with date and stretch.

  • Labour

    Gangs on site, by stretch and trade.

  • Commitments

    Who promised what, by when: a bowser, a survey, a handover.

Site teams change nothing. Velora joins each group as one more member.

What each team gets

Every team gets its part of the scheme.

Your QS gets the month's quantities in a report, contract triggers reach whoever you choose, project directors see every stretch today, and leadership sees every project. Nobody has to ask site for an update.

Billing Intelligence

This month's quantities, ready for the valuation.

Work done is matched to your bill of quantities or activity schedule and totalled for the month. Each total opens into the chainage spans, dates, photos, level surveys and test results behind it, and missing records are followed up on WhatsApp once you switch follow-ups on. Velora tracks quantities; your QS applies rates and finalises the application.

See Billing Intelligence
Contract IntelligenceEarly access

The contract triggers that are easy to miss.

Not just extensions of time and delay damages. Access not given by the access date or a utility still in the way, but also a drawing that came late or the same stretch repaired again: each is logged with its chainage and the date it was first posted, matched to the clause it may trigger, such as a compensation event under NEC4, and whoever you choose is alerted the same day, whether that's site, your commercial team or your contracts manager, then reminded before the notice window closes. Your team decides what goes to the client.

See Contract Intelligence
Field Intelligence

Every stretch, every day, without the calls.

Progress by chainage and side, the delays holding each stretch, deliveries by supplier and fuel by machine and haul vehicle, from the groups your teams already post in. The daily and weekly reports are drafted from the same record, ready to review.

See Field Intelligence
Portfolio Intelligence

Every project in one view.

For the managing director or commercial director running several schemes: the blockers that have waited longest for a decision, by stretch, and, where Billing is on, which quantities are still waiting on proof.

See Portfolio Intelligence

Worked example

The month's valuation, built from the site record.

Road work is valued as a total for each bill item. Velora keeps the total and its proof together.

  • Totals per bill item

    Completed length, area or count for each bill of quantities item, from the spans your site posted.

  • Completed stretches only

    Work in progress is tracked, but a staged item counts toward the valuation only when its final stage is posted.

  • Proof that opens up

    Every total lists its spans, dates and photos, so your QS can check it before it goes to the client.

  • Records per line

    Level surveys, test results and checklists, received or still missing, before the application goes in.

October valuation · Package 2
Prepared from the site record
For your QS to review
Scope lineThis monthProofRecords
Precast concrete kerb, LHS + RHS1,850 m9 spans · 27 photosRecords: All in
Filter drain, completed stretches640 m6 spans · 18 photosRecords: Level survey missing
Ch 43+100 – 43+260 RHS160 m12 Oct
Ch 43+260 – 43+410 RHS150 m15 Oct
Ch 41+880 – 42+000 LHS120 m19 Oct
+3 more spans · 210 m
Safety barrier420 m4 spans · 9 photosRecords: All in
Box culvert, Ch 44+1201 no.3 stage records · 12 photosRecords: Cube test missing
Velora tracks quantities. Your QS applies rates and finalises the application.

Illustrative figures

Getting started

What we'd need to start a pilot.

A pilot runs on one project and its live site groups. Your site teams don't change how they post.

  1. A spare WhatsApp number

    Linked to Velora and added to your site groups as one more member. No personal chats are connected.

  2. Your site groups

    The groups where progress, deliveries, fuel and delays are posted today.

  3. Your scope

    The bill of quantities or activity schedule, and the project's chainage limits. Loaded once.

A sample chat export lets us test on your own messages before going live.

See it on your own project.

Talk to us about your project and we'll set up a pilot against its live WhatsApp groups and your bill of quantities or activity schedule.

Frequently Asked Questions

Common questions from highways project directors and QSs.

Yes. Scope is loaded from the document that holds it: the bill of quantities on a remeasurement contract such as NEC4 Option B, or the activity schedule on Option A. Work done is matched to its lines and totalled for the month, with chainage as the proof behind each total. On an activity schedule, the completed lengths behind each activity are tracked and ready for your QS. Velora tracks quantities; your QS applies rates and finalises the application.

On a target contract you're paid Defined Cost, so Velora's quantities are your progress record against the activity schedule and target, and your compensation event record, not the payment itself.

A post like "Precast concrete kerb laid 42+300 to 42+850 LHS" is read as a 550 m span on that item and side, matched to its bill item and counted, marked as calculated from site updates so your QS can check or correct it. Where an item is built in stages, such as a filter drain, only its final stage counts toward the completed length. A span that can't be read cleanly is held for review, not guessed.

Yes. Velora reads text, voice notes and photos in the languages your teams use, including photos of delivery notes and weighbridge tickets, and keeps each original message with the record it created.

Each delivery is recorded by supplier, material and quantity, with its weighbridge ticket and delivery note kept on the record. A deliveries report by supplier, daily, weekly or monthly, lets your team check each supplier's invoice. Velora doesn't match deliveries to purchase orders or invoices itself.

No. Those are the clauses every team watches. Velora also checks routine updates against the rest of your contract: a late drawing, a utility still in the way or a repeat repair, each matched to the clause it may trigger, such as a compensation event under NEC4, with the deadline and the record behind it. Whoever you choose, whether site, your commercial team or your contracts manager, is alerted the same day. Velora doesn't send notices; your team decides what to send. Contract Intelligence is in early access.

Yes. Patching, road furniture and markings reported with chainage are matched to your schedule of rates the same way, with the photo behind each repair, and work outside the schedule is flagged so you can get an instruction and agree a price.

Road maintenance →

We run a discounted pilot for the first three months on one project: the full product, with no long-term commitment.