What slips at month-end
Different work, the same leaks. On every linear project.
Whatever the sector, the work is spread over kilometres and reported in many groups, and nothing is totalled until month-end. The same four things slip on every project.
Missed in the valuation
Small work, posted one photo at a time.
Marker posts on a road, service transfers on a water main, bonds on a railway: done a few at a time, each posted among hundreds of messages.
At month-end some are missed, and they wait for next month's valuation.
Work outside the bill
Done on site, with no item to value it under.
Painting at two toll plazas matched no bill item on one maintenance contract. When the client asked for it to be priced item by item, its 45 updates and 53 photos went in with it.
Without a record by place and date, that pricing is rebuilt from scroll-back, or never done.
Contract triggers
Events nobody reads as contractual.
A possession cancelled, a foundation type changed on site, a pipeline moved on a verbal request from the client's team.
Each can trigger a clause with a notice window, and by the time anyone checks, it has often closed.
Material cost
Loads spread across depots and groups.
Aggregate, sub-base, pipes and tower steel arrive from several suppliers, each load with a delivery note, at compounds and depots along the route.
Checking each supplier's invoice means finding delivery notes spread across groups.
What Velora picks up
What your site groups already carry, on any linear project.
Velora reads text, voice notes and photos in the groups your teams use today, and files each update by the way your site refers to place.
Progress by location
Work done by chainage, mileage or tower number, with its span, side and photos.
Quantities
Lengths from chainage spans, areas from sizes in captions, counts and stated figures, each marked with how it was arrived at.
Tests and inspections
Level surveys, pressure tests, pour records and inspection records, when they are posted.
Delays
Access, consents, possessions and outages, with the stretch or location each one holds.
Instructions and changes
Instructions from the client's Project Manager and changes made on site, logged with date and place.
Deliveries
Materials by supplier, with delivery notes, tickets and invoices, and where each load was unloaded.
Fuel
Diesel issued to every machine and vehicle.
Crews and commitments
Crews on site by stretch, and who promised what, by when.
Site teams change nothing. Velora joins each group as one more member.
What each team gets
Every team gets its part of the project.
Your QS gets the month's quantities in a report, contract triggers reach whoever you choose, project directors see every site today, and leadership sees every project. Nobody has to ask site for an update.
This month's quantities, ready for the valuation.
Work done is matched to your bill of quantities or activity schedule and totalled for the month. Each total opens into the chainage or locations, dates, photos and records behind it, and missing records are followed up on WhatsApp once you switch follow-ups on. Velora tracks quantities; your QS applies rates and finalises the application.
See Billing IntelligenceThe contract triggers that are easy to miss.
Not just extensions of time and delay damages. Access and consents, but also design information that came late, a defect to correct, or a delay caused by another party: each is logged with its place and the date it was first posted, matched to the clause it may trigger, such as a compensation event under NEC4, and whoever you choose is alerted the same day, whether that's site, your commercial team or your contracts manager, then reminded before the notice window closes. Your team decides what goes to the client.
See Contract IntelligenceEvery site, every day, without the calls.
Progress by chainage or location, the delays holding each stretch, deliveries by supplier and fuel by machine, from the groups your teams already post in. The daily and weekly reports are drafted from the same record, ready to review.
See Field IntelligenceEvery project in one view.
For the managing director or commercial director running projects across sectors: the blockers that have waited longest for a decision, by section, and, where Billing is on, which quantities are still waiting on proof.
See Portfolio IntelligenceGetting started
What we'd need to start a pilot.
A pilot runs on one project and its live site groups. Your site teams don't change how they post.
A spare WhatsApp number
Linked to Velora and added to your site groups as one more member. No personal chats are connected.
Your site groups
The groups where progress, deliveries, fuel and delays are posted today.
Your scope
The bill of quantities or activity schedule, and the project's chainage limits or locations. Loaded once.
A sample chat export lets us test on your own messages before going live.
See it on your own project.
Talk to us about your project and we'll set up a pilot against its live WhatsApp groups and your bill of quantities or activity schedule.
Frequently Asked Questions
Common questions from infrastructure project directors and QSs.
Road construction and maintenance, water and pipelines, transmission lines, and rail works, wherever work is valued against a bill of quantities, schedule of rates or activity schedule and site teams report on WhatsApp.
No. Each project is set up with the way its site refers to place: chainage and side on a road or pipeline, tower numbers on a line, mileage and line on a railway. Updates are filed against those.
Yes. Scope is loaded from the document that holds it: the bill of quantities on a remeasurement contract such as NEC4 Option B, or the activity schedule on Option A. Work done is matched to its lines and totalled for the month. Velora tracks quantities; your QS applies rates and finalises the application.
On a target contract you're paid Defined Cost, so Velora's quantities are your progress record against the activity schedule and target, and your compensation event record, not the payment itself.
Yes. Velora reads text, voice notes and photos in the languages your teams use, including photos of delivery notes, test sheets and letters, and keeps each original message with the record it created.
No. Velora joins the groups your teams already use as one more member and reads what they post today. There is no new app and no form to fill.
We run a discounted pilot for the first three months on one project: the full product, with no long-term commitment.