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Stop collating every main contractor's proof in the last week. Every job in this month's application.

Waterproofing, M&E, roofing, cladding and fire protection packages run for many main contractors at once, across many sites, each job reported in a different group, often the main contractor's. Every main contractor wants its own application with its own proof, and most value them around the same dates. Velora reads every group and files each job by contract, site and area, with its photos and test records. No new app for site teams.

ValueEvery job in this month's application. Each job matched to that subcontract's BoQ, schedule of rates or activity schedule and totalled for the month, with the sites and areas behind it.
Proof gathered as the work happens. Photos, checklists and flood or pressure test records are filed against each job the day they're posted, so the last week isn't spent hunting for them.
PayEvery delivery accounted for. Membranes, coatings, chemicals and pipes by supplier, with delivery notes, so each supplier invoice is checked against what arrived.
Block C · Main Contractor
Contractor A · Dan, Velora +12
Dan
Roof terrace waterproofing done Block C, 420 m²
3 photos
4:40 PM
Gang · Supervisors
Marek, Velora +5
Marek
Flood test Block C roof terrace passed, 24 hours, no leaks
2 photos
5:15 PM
Contractor B · Basement
Imran, Velora +6
Imran
Injection grouting done basement wall B2, 64 m
2 photos
5:30 PM
+14 More Groups
Velora
October · Applications by contractUpdated 5:31 PM
Contractor A · Roof terrace waterproofing1,260 m²
4 roof terraces this month, each with its photos and flood test
Block D roof terraceFlood test in15 Oct380 m²
Clubhouse roofFlood test in22 Oct240 m²
Block C roof terraceFlood test inToday420 m²
ValueIn Contractor A's application this month
Contractor B · Basement injection640 m
2 sites · all records in
ValueReady for Contractor B's application
Contractor C · Wet rooms1,840 m²
46 flats · 3 checklists still missing
ValueChecklists chased before the application
Membrane rolls120 rolls
Duracoat · delivery note kept
PayIn the deliveries report by supplier
Contractor C · QA
QA Team, Velora +3
Checklist Pending
Wet room checklists still pending for flats 702, 905 and 1103. Please share them before Contractor C's valuation date.
6:00 PM ✓✓
Sarah · Operations Director
Applications this week
Application Status
Ready to apply: Contractor A, Contractor B. Waiting on proof: Contractor C, 3 checklists, chased. Contractor D: tank lining at Site 2 posted with no area given.
6:05 PM ✓✓
Sent on WhatsApp before each application goes in

What slips at month-end

Many main contractors, many applications. All due the same week.

A specialist subcontractor works for many main contractors at once, on many sites, each job reported in a different group. Applications for payment fall due around the same dates each month, each needing its own proof, so small things slip: jobs that missed the application, test records nobody collected, snags nobody proved closed.

The last week

Every application is due the same week.

Each main contractor wants its own application, with the photos, checklists and test records for every job, gathered from site, QA and stores.

All of it lands in the same week, and a line without its proof is left out of that month's valuation.

Missed in the application

A roof terrace finished mid-month. It never reached that contractor's application.

"Roof terrace waterproofing done, Block C, 420 m²": posted in the main contractor's group, one job among dozens across sites.

At month-end each contract's jobs are pieced together from many groups, and some are missed. The work was done; that application never saw it.

Test records

Flood test passed. The record stayed on a phone.

Each treated area is flood-tested before it is handed over, and the photo of the test sits in a supervisor's chat or a group nobody checks at application time.

Without it the main contractor leaves the line out, and the payment waits another month.

Snags

Leak fixed on site. Never proven, so the second half of retention waits.

A leak is fixed and the photo is posted, but nobody files it against the snag the main contractor raised.

At the end of the defects period the item still shows open, and the final retention release waits until someone finds the proof.

None of it is a big miss. Across contracts and sites, it adds up.

What Velora picks up

What your site groups already carry, in specialist terms.

Velora reads text, voice notes and photos in the groups your operatives post in today, including the main contractor's groups you're part of, and files each job by contract, site and area.

  • Jobs by contract and site

    Areas treated, injections and installations by main contractor, site and area, with photos.

  • Test records

    Flood, ponding and pressure test records, filed against the job they prove.

  • Checklists

    Surface preparation and application checklists, when they are posted.

  • Snags

    Leaks fixed and snags closed, with photos, logged against the job.

  • Deliveries

    Membranes, coatings, chemicals and pipes by supplier, with their delivery notes.

  • Labour

    Which gang worked on which site, each day.

  • Instructions

    Instructions from the main contractor or the client, logged with date and site.

  • Commitments

    Who promised what, by when: a test, a revisit, a handover.

Site teams change nothing. Velora joins each group as one more member.

What each team gets

Every team gets its part of the work.

Your QS gets each contract's quantities in a report, operations sees every site today, and directors see every project. Nobody has to ask site for an update.

Billing Intelligence

Every contract's quantities, ready for its application.

Work done is matched to each subcontract's BoQ, schedule of rates or activity schedule and totalled for the month. Each total opens into the sites, areas, dates and photos behind it, with the test records and checklists that main contractor asks for, and missing ones are followed up on WhatsApp once you switch follow-ups on. Velora tracks quantities; your QS adds rates and finalises each application.

See Billing Intelligence
Field Intelligence

Every site, every day, without the calls.

Which gang did what, on which site, with photos, the snags closed, and deliveries by supplier, from the groups your operatives post in, including the main contractor's. Reports for each main contractor are drafted from the same record, ready to review and send.

See Field Intelligence
Portfolio Intelligence

Every project in one view.

For the managing director or operations director running jobs for many main contractors: the blockers that have waited longest for a decision and, where Billing is on, which quantities are still waiting on proof.

See Portfolio Intelligence

Worked example

The month's applications, built from the site record.

Each subcontract is valued on its own BoQ, schedule of rates or activity schedule. Velora keeps every job's total and its proof together, contract by contract.

  • Totals per contract

    Square metres treated, metres injected and tanks lined, for each line of each subcontract.

  • By site and area

    Every total lists where the work was done, with dates and photos, so each application can be checked before it goes out.

  • Test records per job

    Flood, ponding and pressure test records and checklists, received or still missing, before each application goes out.

  • Gaps before the application

    Jobs that match no line, and lines posted without a measurement, flagged to your QS before each application goes in.

October applications · 4 contracts
Prepared from the site record
For your QS to review
Scope lineOctoberWhere and whatDocuments
Contractor A · Roof terrace waterproofing1,260 m²4 roof terraces · 24 photosDocuments: Flood test missing
Block D roof terrace380 m²15 Oct
Clubhouse roof240 m²22 Oct
Block C roof terrace420 m²29 Oct
+1 more · Block E podium, flood test pending
Contractor B · Basement injection640 m2 sites · 18 photosDocuments: All in
Contractor C · Wet rooms, flats1,840 m²46 flats · 61 photosDocuments: Checklist missing
Contractor D · Tank lining3 no.2 sites · 9 photosDocuments: All in
Velora tracks quantities. Your QS applies rates and finalises the application.

Illustrative figures

Getting started

What we'd need to start a pilot.

A pilot runs on a few of your subcontracts and their live site groups. Your operatives don't change how they post.

  1. A spare WhatsApp number

    Linked to Velora and added to your site groups as one more member. No personal chats are connected.

  2. Your site groups

    The groups where your operatives post jobs, tests and deliveries today, including the main contractor's groups you're in.

  3. Your scope

    Each subcontract's BoQ, schedule of rates or activity schedule. Loaded once per contract.

A sample chat export lets us test on your own messages before going live.

See it on your own jobs.

Talk to us about your subcontracts and we'll set up a pilot against your live WhatsApp groups and their BoQs or activity schedules.

Frequently Asked Questions

Common questions from specialist subcontractors and their commercial teams.

Yes. Each subcontract's BoQ, schedule of rates or activity schedule is loaded once, and every job is matched to the contract and site it belongs to, so each application is built on its own, with its own proof.

Yes, once the group admin agrees to add Velora's number. Velora reads only the groups it's a member of.

Flood, ponding and pressure test records and checklists posted in a group are filed against the job they prove. The ones still missing are listed for the people who owe them, once you switch follow-ups on, so each application shows which records are in.

Velora doesn't issue or answer notices. It keeps each line's proof dated and filed against the job, so when a main contractor's payment notice or pay less notice leaves a line out, your QS has the record to respond with.

Yes. Velora reads text, voice notes and photos in the languages your operatives use, including English, Polish and Romanian, and photos of test records and delivery notes, and keeps each original message with the record it created.

No. Velora joins the groups your operatives already use as one more member and reads what they post today. There is no new app and no form to fill.

We run a discounted pilot for the first three months on a few of your subcontracts: the full product, with no long-term commitment.