Where billing leaks
Every one of these was completed. Every one still slipped.
Capture the work, match it to scope, substantiate the application — three jobs, held together by someone doing it by hand.
Capturing work done
Six updates in ten minutes. One never reached the record.
End of shift, the site group lights up: a pour, a delivery, two delays, a labour count, and "kerbs laid, 12+400 to 12+650". The evening site diary picks up five.
The kerb laying never reaches the progress record, so there's nothing to value. The work was done; the valuation never saw it.
Matching to project scope
Marker posts installed at Ch. 18+100–18+400. Never valued.
"Marker posts fixed, 18+100 to 18+400, both sides" — one line in the site group, between a pour update and a delivery. The BoQ has an item for it; nobody tied the message to it.
Working through hundreds of updates before the valuation date, the QS missed it — along with the other small items that only ever appeared in chat.
Substantiating the application
9 lines short of proof. Left out of this month's valuation.
The quantities reconcile against scope. But every line needs its supporting documents behind it: a signed checklist, a level survey, a test result. On 9 lines, one is missing.
Without them, those 9 lines are left out of the interim valuation, and the money waits a month for the next one.
Reconciling small jobs
Hundreds of patch repairs. One BoQ item.
Every pothole filled is reported as a photo captioned with location, length and width — often with no unit, often in a burst of photos of the same patch. At month-end, someone collates hundreds of them into one quantity.
Miss a patch and it's never valued. Count a burst twice and the client's QS starts checking every line. And every patch needs its photo before the valuation is certified.
The Fix
Work done captured, matched to project scope and substantiated — before the application goes in, for your team to review and finalise.
One photo. Buried by the next valuation.
Filed, matched and flagged for your review.
How it works
One WhatsApp QR Scan. Zero Change for Your Teams.
Add Velora to your existing WhatsApp groups. Your teams keep working as they do, whether there's one record to chase or a hundred.
Captures work done as your teams report it
Quantities, photos, checklists, level surveys and test results are captured from your site, QC and commercial groups as they're posted. Work nobody planned to include in this month's valuation goes to your QS to confirm.
Matched to project scope
Each update is matched to its BoQ item or activity schedule line, executed quantity against scoped. Anything unclear is held for your QS, not guessed. Velora tracks quantities; your team adds rates.
Checked for what each valuation line still needs
Matched work becomes suggested valuation lines, each checked for the supporting documents it needs, such as inspection checklists, level surveys, test results and site photos: received or still missing.
Ready for this month's valuation, not next month's
Missing documents are followed up on WhatsApp with whoever holds them. Your QS reviews the lines and finalises the application.
Data Sources
Involved Parties
Velora AI
What You Get
What Velora Delivers
Billing intelligence — without changing how valuations get prepared.
Work Capture
Work done picked up from site updates, by work area, including work nobody planned to value this month.
Quantities, progress and photos come from the WhatsApp updates your site teams already send. Unplanned work goes to your QS to confirm, so its supporting documents are gathered from the start instead of it being left out.
Scope Matching
Work done matched to each scope line, from a BoQ, schedule of rates or activity schedule, feeding the suggested valuation lines.
Reported quantities are tracked against the scoped quantity. Updates without one are still matched by activity, with work area, date and photos. Anything unclear is held for your QS. Import scope from your BoQ, schedule of rates, activity schedule or contract; Velora tracks quantities, your team adds rates.
Bill Substantiation
The supporting documents your client asks for, gathered against each valuation line: inspection checklists, level surveys, test results, site photos and whatever else your contract needs.
ITP sign-offs, hold-point releases, level surveys, test certificates and site photos shared on site are filed against the work they cover, and missing ones are followed up on WhatsApp with whoever holds them. Documents kept off WhatsApp, such as measurement sheets, are uploaded once for the valuation. Your QS reviews each line and finalises it.
The impact
The operational shifts that happen from the first valuation.
Work done captured. Matched to project scope before the application goes in. Every line substantiated. These are the shifts QS teams notice first.
What changes when nothing has to be reconstructed, chased, or rediscovered later.
Work done valued this month, not next
Work done captured and matched to project scope, ready to review
Field-reported quantities are matched to their scope item directly. Where no quantity was given, the progress record — work area, date, photos — is still matched by activity, so review starts from what was actually reported, not a guess.
Supporting documents, chased for you
Missing documents followed up on WhatsApp until they're in
Velora messages whoever holds the outstanding checklist, level survey or test result directly on WhatsApp, and follows up until it’s received. Less end-of-cycle scramble.
Every line valued, with its proof
Suggested valuation lines with supporting documents attached
Executed quantities matched to scope sit with their ITP sign-offs, level surveys, test certificates and site photos, filed under the valuation line each belongs to. Your QS reviews and finalises, instead of reconstructing it at month-end.
A record you can defend: every update traces back to the WhatsApp message and site photo it came from.
See it assist your next interim application.
Talk to us about your valuation process and we'll set up a pilot against your live sites and existing WhatsApp groups.
Frequently Asked Questions
Common questions from commercial directors, commercial managers, QSs and project managers evaluating Velora.
No. Your teams keep using WhatsApp exactly as they do today. Velora reads the same groups you already use — progress updates, checklist sign-offs, test results — and files each update against the scope item it likely belongs to, for your QS to confirm. No new app, no forms.
Messages are matched against your project scope (imported from your BoQ, schedule of rates, activity schedule or contract) using the work area, activity, and context in the message — the same way a QS would read it manually. Velora raises what it detects, and the QS makes the final call — never a silent guess.
Yes, with the record shaped to how each form pays. On NEC4 Option B or JCT With Quantities, the scope is the bill of quantities, and work done is measured against it. On NEC4 Option A, it's the activity schedule, paid as each activity is completed, so Velora tracks which activities are complete. On JCT Design and Build, it's the Contract Sum Analysis. On a target cost contract (NEC4 Option C or D) or cost-reimbursable work (Option E), payment follows Defined Cost: Velora keeps the labour, plant and delivery record and the progress against the activity schedule, but doesn't set the amount due. On an NEC4 Term Service Contract, it's the Price List. Import scope from whichever document holds it.
Yes, where repairs and jobs are paid against schedule of rates items. On a highways maintenance term contract, for example, each pothole or patch repair reported in the group with its location and size is recorded against that location, its area worked out for your QS to confirm, matched to the repair item and kept with its photos, so the month's quantity for that item builds up as the work is reported, with the proof behind every patch. On an HVAC, electrical or plumbing schedule of rates contract, each repair is valued against its rate item and attendance alone rarely substantiates it: the job photos and signed checklists your technicians share from each site are filed against the line they belong to, so the application carries proof of the work.
No. Velora tracks quantities, not rates: what's scoped for each line, what's been executed on site, and what's still to be applied for. Your QS keys rates into the valuation as they do today.
Right now, Velora follows up with QC or the PM on WhatsApp for any checklist, level survey or test result still outstanding, and they coordinate with the subcontractor from there.
Valuation lines, built from work done matched to each scope line (BoQ item or activity schedule line), with supporting documents. Your QS keys in rates, adds anything missing and finalises the interim application.
Whatever your contract asks for behind the valuation, such as ITP sign-offs, level surveys, test certificates, site photos and measurement sheets. Documents shared on site are filed against the line they belong to, each traced back to the WhatsApp message it came from; documents like measurement sheets are uploaded once per valuation by your QS.
The list is set for each project, so a contract that needs less, or something extra such as labour compliance records, gets exactly that. Your QS reviews what each line carries before the application goes in.
Every site update is matched to a scope line. Work reported on site that nobody planned to value this month is flagged to your QS to confirm. Nothing is added without confirmation.
No. It's a partnership: AI suggests valuation lines and gathers the supporting documents; your QS team reviews, adds anything missing and finalises the application.
Yes: NEC, JCT, FIDIC and amended forms. The form decides the payment cycle, the assessment or Interim Valuation Date, then the payment notice and any pay less notice (under NEC4 through Option Y(UK)2), but not how quantities are checked or evidence is filed.
We run a discounted pilot for the first three months — full product, no long-term commitment. See what it surfaces on your own sites before committing to a subscription.
Yes. Data is stored securely with role based access control, and privacy data is encrypted at rest using AES-256 standard.
What we keep hearing
The more valuations you prepare, the easier something slips.
Quantities missed. Valuations come up short.
100 projects. Every document collated by hand.