Why site control breaks down
Every one of these was reported. Every one still slipped.
Track the work, prove it happened, get the report out — three jobs, and the only thing holding them together is someone doing it by hand.
Tracking the work
One blocker. Three trades stall behind it.
A carpenter shortage holds up formwork on Level 3. Formwork slips, so the steel fixers wait behind it, so the pour crew — geared up and ready — has nothing to pour into.
Three days pass before anyone connects the dots. One blocker, mentioned once in one group, quietly stalled three trades behind it.
Proving it happened
Inspected and cleared. Try proving it happened.
QC clears the distribution board test on Level 4 — a photo and a thumbs-up reply from the site engineer. Work proceeds the same day, exactly as it should.
It's the only record — never filed to the site folder. The QS needs it for the valuation, and the project engineer goes hunting for it in chat.
Getting the report out
Due by 9am. Still collating messages by hand.
Wednesday's daily report and labour return are due to the PM's office by 9am. Thirty-odd messages sit across the two groups from overnight — photos, a voice note, headcounts in three formats — someone's typing it all up by hand.
It's ready at 9:40. The client's already called twice asking where it is.
The Fix
Every update captured and structured, the ones that matter flagged, without anyone changing how they work.
One message. Twenty groups. Nobody connects it.
Flagged, owned and tracked, for your team to act on.
How it works
One WhatsApp QR Scan. Zero Change for Your Teams.
Add Velora to your existing WhatsApp groups. Your teams keep working exactly as they do — the same whether you connect one site or twenty.
Captures every update your teams already send
Connect Velora to your existing WhatsApp groups. Messages, voice notes, photos — captured as they happen.
Every update read and filed, for your team to review
Progress, blockers, commitments, deliveries, material and fuel consumption, inspections, attendance — each read and filed by site and work area as updates arrive.
Issues and blockers surfaced immediately
Updates from every group checked together. Issues and action items followed through to closure.
Flagged the moment it needs your attention
Blockers flagged for review. Know what arrived on site, by supplier, every day. Inspection records ready to find.
Data Sources
Involved Parties
Velora AI
What You Get
What Velora Delivers
Project intelligence — without changing how your teams work.
Site Visibility
Every work area — health, progress and blockers — on every site.
Each work area summarised with a health status, progress, blockers & commitments, structured from your group messages. Every site reports the same way, so you can scan across all of them instead of calling each PM — the same summary also lands as a daily pulse on WhatsApp, so you don’t even have to open the dashboard to get it.
Focus today: — Level 4 distribution board test checklist not received — 2h — Distribution board testing confirmation pending — 6h Yesterday: — Level 3 slab pour complete, photos logged — Conduit laying complete, Level 2 east wing Want more detail on any of these, or should I send a reminder or check a due date with the team?
Report Drafts
Progress and labour report drafts, ready to review.
Progress updates, photos, measurements, and headcounts pulled from your group messages into each report format. Review and confirm in under 5 minutes — not compile from scratch.
Executive summary: pours progressing; crane and conduit tracked under Issues with owners.
| Work Area | Activity | Status |
|---|---|---|
| T1 · L3–L5 | Plastering | ✅ Completed |
| T2 · L4 | Brickwork | ✅ Completed |
| T3 | Slab pour | 🔄 In progress |
| T2 · L8 | Formwork | 📅 Planned |
| Level 2 | Chilled water piping | ✅ Completed |
| Issue | Sev. | Owner | Status |
|---|---|---|---|
| Crane breakdown — T2 | 🔴 Crit. | PM | Open |
| Electrical conduit — material shortage | 🟡 Med. | Site Eng. | Open |
| Labour — 4 bricklayers short (T4 L3) | 🟡 Med. | PM | Open |
| RFI: waterproofing spec | 🔵 Low | QC | Pending |
| Location | Subcontractor | Supervisor | Trade | Ops | Hrs |
|---|---|---|---|---|---|
| T1 L4 | Northfield Builders | L. Novak | Labourer | 45 | 360 |
| T1 L4 | Northfield Builders | R. Doyle | Carpenter | 56 | 448 |
| T1 L3 | Northfield Builders | I. Popescu | Bricklayer | 38 | 304 |
| T2 L2 | Apex M&E | A. Khan | Electrician | 28 | 224 |
| Podium | SealCo | — | Fitter | 22 | 176 |
| Gate | SecureFence | P. Walsh | Welder | 13 | 104 |
| Total | 202 | 1,616 | |||
Commitment Tracking
Issues, action items and daily update follow-ups and reminders — done automatically, fully in your control.
Velora messages the right person directly on WhatsApp — nudging for a daily report update at day's end, following up on issues that haven't moved, and checking in on action items before they're overdue. You decide what gets a follow-up — turn any of it off per site, per person, or altogether.
The impact
The operational shifts that happen from week one.
No morning scroll. Blockers caught before they cost you. Reports that draft themselves. These are the shifts managers notice first.
What changes when nothing has to be reconstructed, chased, or rediscovered later.
No morning scroll
Start your day with signal, not scroll
Before your first call you're already spending 20 minutes scrolling back through groups to reconstruct what happened overnight. Velora surfaces what matters — progress flagged, issues open, action items outstanding — without the scroll.
Catch it before it slips
Blockers tracked to closure, not lost in the thread
A blocked work area starts as a single WhatsApp message. Flagged and tracked until it's resolved — not left buried in a thread nobody revisits.
Reports drafted for you
Progress and labour report drafts, daily, weekly or monthly
Velora drafts your progress and labour reports from the group messages — work area by work area, issue by issue. You review and confirm instead of compiling them by hand, and every day leaves a dated site record your commercial team can rely on when time or money is assessed.
Hold-points flagged early
Inspection gates caught as they happen — not at handoff
A hold point logged in the group — rebar ready, slab poured, a distribution board tested, pending sign-off — is flagged the moment it happens, not rediscovered when the next trade is blocked or at handover.
You can run two sites from the group chats. Not ten.
The work stays on WhatsApp. What doesn't scale is compiling the picture by hand — every site you add is another set of updates to chase and another report to write. Velora is the layer that keeps up. Request a pilot and we'll set it up on your live sites and existing groups, so you see it working on your own site data.
Frequently Asked Questions
Common questions from contractors who've seen site apps fail before.
No. Your site teams keep using WhatsApp & documents exactly as they do today. Velora reads what they already post across every group and document — no new apps, no forms, no training. It also works in the language your teams are most comfortable in: English, Polish, Romanian and more.
Velora reads whatever is in the groups from day one, however it's written.
As you see site records building from group messages, you'll naturally start directing site teams to share updates in the group rather than over calls or walk-ins.
Your site teams already prefer WhatsApp — and when sharing in the group saves them the effort of a separate call, they adopt without being asked.
When someone reports a blocker or commits to a date in a group, Velora logs it against the work area and the person responsible, and tracks it until it closes. Anything still open shows up in your PM's daily focus, so nothing depends on someone remembering to chase it. Velora doesn't message your groups by default. Follow-ups are off until you switch them on, and you choose where they go (every site, one site or one group) and what Velora asks about, such as missing details or due dates.
Yes. Velora drafts daily, weekly or monthly progress reports from the site record, for clients and leadership. Your PM reviews and confirms each one before it goes out.
Yes. Deliveries reported on site (delivery notes, weighbridge tickets and photos shared in WhatsApp) are logged by supplier and date, so you know what arrived on site, every day, and the supplier, source and delivery note behind each load are on record. It's a delivery record: it isn't matched to POs, invoices or payments.
Yes. Consumption reported in your groups (fuel loaded into each vehicle or generator, cement bags used, paint for road marking) is logged by date, material and the vehicle or place it went to, so your team can reconcile fuel and material costs, and exported to Excel daily, weekly or monthly. It's a record of what the site reports consuming: it isn't matched to stock systems, POs or invoices.
No — it takes the compilation off your hands. Your daily report format stays the same. Velora drafts it from the day's group messages. You review and confirm before it goes out. The process is the same; the compilation burden goes away.
Yes. On NEC and JCT jobs, time and money are assessed on contemporaneous records: who was on site, what was done and what held the work up. Velora keeps that record every day, dated, with the messages and photos behind each entry, for your team to use when it prepares a compensation event or extension of time submission.
Velora connects to as many groups as your site needs. All outputs are consolidated into one site view — without reading each group separately.
Site teams keep sharing updates exactly like they do today — no new step required. If they mention the work area in their message — 'House 12 plastering done' — Velora matches it against your site's work area structure and associates the update with it.
If a work area isn't mentioned, Velora still logs the update and tracks the location wherever it's referenced elsewhere in the conversation.
If a team keeps missing or misnaming work areas, one easy fix: Velora generates a QR code for each work area. Print it and stick it at the location — House 7, Block B Level 3, a client's plant room, whatever the work area is. Site teams scan the code, WhatsApp opens with the location pre-filled, they type their update and send. On a site with 50 houses, or a term contract covering 50 client sites, that's 50 QR codes placed once at setup — after that, every scan-and-send lands in exactly the right place.
We run a discounted pilot for the first three months — full product, no long-term commitment. See what it surfaces on your own sites before committing to a subscription.
Yes. Data is stored securely with role based access control, and privacy data is encrypted at rest using AES-256 standard.
What we keep hearing
The more sites you run, the worse this gets.
200 projects. Leadership flying blind.
Promised in the meeting. Vanished after.
Across 19 groups. Problem noticed next day.
In 20 site groups, still can’t hold subs to deadlines.