Where material cost leaks
The loads arrive. The record of them often doesn't.
Checking a supplier's invoice or the stock means matching every load to its papers. On site, those papers are photos spread across groups, and some loads have no paper at all.
Tickets nobody kept
"One tipper of 10 mm came." The ticket stayed in the cab.
Posted with a photo and no ticket, between progress updates. On one road project we work with, most of a month's aggregate loads arrived this way.
At month-end, the supplier's invoice, in tonnes, is checked against loads with no ticket on record.
Papers in three groups
The ticket, the delivery note and the invoice, posted apart.
The weighbridge ticket goes in the stores group, the invoice in the accounts group, the delivery note wherever the driver handed it over.
Matching them to one load is done by hand, at month-end, from scroll-back.
Tickets lost
The ready-mix tickets were photographed. Never filed.
Each ready-mix ticket shows the volume, mix and batch time the supplier invoices against.
The tickets were photographed at the pump and posted. When the supplier's invoice comes in, nobody can find them.
Counted twice
One load in the register, the ticket and the evening report.
The stores register page, the weighbridge ticket and the evening report all record the same lorry.
Added up by hand, the supplier invoices it once and site counts it three times, so the shortfall hides.
How Velora does it
One delivery per load, with its papers.
Your stores and site teams keep posting tickets and loads the way they do today.
- Read
Every paper and every mention
Delivery notes, weighbridge tickets and invoices posted as photos, and loads only mentioned in text or voice notes, in any language.
- File
One delivery per load
Papers for the same load are merged into one delivery: supplier, source, material, grade, quantity, vehicle and ticket numbers. A load posted with no quantity is kept as quantity not stated, not guessed.
- Check
How each quantity was arrived at
In the report, each delivery says how its quantity was set: weighed on the ticket, as written on a paper or in a message, or not stated. Loads still waiting for a tare weight stay out of the totals.
- Flag
The register, on a schedule
A deliveries report by supplier and material, daily, weekly or monthly, on WhatsApp or email, to whoever checks the supplier invoices.
Velora builds the delivery register, the goods received side. Matching it to purchase orders and supplier invoices (the three-way match) and to consumption stays with your team.
Worked example
The month's deliveries, by supplier.
The summary sheet of a monthly deliveries report: one line per supplier and material, with every delivery's paper numbers and weights on the next sheet.
By supplier and material
The totals each supplier's invoice is checked against, in the unit each material is bought in.
What each total leaves out
Loads awaiting a tare weight and loads with no quantity are counted in their own columns, never added into the total. The next sheet shows how each load's quantity was set.
Loads with no quantity, listed
Kept as quantity not stated, with what site wrote ("one tipper came"), never guessed into a tonnage. The photos stay with each delivery in Velora.
Source kept with each load
The quarry or plant named on each ticket, so you can show where a material came from when you are asked.
Illustrative figures, in the format of one road project's October report
Where it fits
Part of Field Intelligence, for whoever checks the invoices.
Deliveries are recorded from the same site record as progress and fuel. These pages show it on specific work, or teach the job by hand.
- ProductField IntelligenceProgress, deliveries, fuel, labour and blockers, recorded from your site groups.
- Use caseFuel consumptionDiesel or HVO issued by machine and vehicle, set against hours and kilometres.
- IndustryRoad constructionAggregate, sub-base and asphalt by supplier, alongside progress by chainage.
- IndustryRoad maintenanceEmulsion, aggregate and road marking by supplier on highways maintenance contracts.
- IndustryWater & pipelinesPipe and fitting deliveries recorded against the scheme.
See every load on record, by supplier.
Talk to us about one live project and we'll set up a pilot against its store and site WhatsApp groups.
Frequently Asked Questions
Common questions from commercial teams, buyers and site managers.
It's checking the material received on site against what the suppliers invoiced, what was used in the work and what's left in stock, so shortfalls, excess wastage and wrong invoices are caught. Velora builds the goods received side of it: every delivery by supplier and material, with its papers.
No. Velora records each delivery with its supplier, quantity and papers, and the deliveries report lets your team check each supplier's invoice against it. The report does flag a delivery when its invoice bills more than 2% off the weighed quantity, or when a daily stores record's count of loads doesn't match the tickets posted. Comparing the material used with what was planned for the work is something the team is still working on.
The delivery is recorded with its date, material and photo, and its quantity is shown as not stated. It's never converted into tonnes or cubic metres on a guess.
The supplier you pay is recorded separately from the quarry or plant named as the source on the ticket, exactly as the paper prints it. The deliveries report can be filtered by either.
Yes. Photos and PDFs of delivery notes, tickets and invoices are read, up to 10 pages a PDF. A longer PDF is kept with its message.
Yes. Velora reads text, voice notes and photos of papers in the languages your teams use, and keeps each original message with its delivery.
We run a discounted pilot for the first three months on one project: the full product, with no long-term commitment.