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Stop collating every client's proof in the last week. Bill every job, for every client.

Waterproofing, MEP and other specialty scopes run for many clients at once, across many sites, each job reported in a different group, often the main contractor's. Every client wants its own bill with its own proof, and most review them in the same last week. Velora reads every group and files each job by client, site and area, with its photos and test records. No new app for site teams.

BillEvery job on this month's bill. Each job matched to that client's BOQ or work order and totalled for the month, with the sites and areas behind it.
Proof gathered as the work happens. Photos, checklists and flood or pressure test records are filed against each job the day they're posted, so the last week isn't spent hunting for them.
PayEvery delivery accounted for. Membranes, coatings, chemicals and pipes by vendor, with challans, so each vendor bill is checked against what arrived.

210 daysWorking capital cycle at one specialty waterproofing contractor, its CEO told us, with even approved claims rolling into the next month.

Block C · Main Contractor
Client A · Raju, Velora +12
Raju
Terrace waterproofing done Block C, 420 sqm
3 photos
4:40 PM
Crew · Site Engineers
Deepak, Velora +5
Deepak
Flood test Block C terrace passed, 24 hours, no seepage
2 photos
5:15 PM
Client B · Basement
Imran, Velora +6
Imran
Injection grouting done basement wall B2, 64 rm
2 photos
5:30 PM
+14 More Groups
Velora
October · Bills by clientUpdated 5:31 PM
Client A · Terrace waterproofing1,260 sqm
4 terraces this month, each with its photos and flood test
Block D terraceFlood test in15 Oct380 sqm
Clubhouse roofFlood test in22 Oct240 sqm
Block C terraceFlood test inToday420 sqm
BillOn Client A's bill this month
Client B · Basement injection640 rm
2 sites · all records in
BillReady for Client B's bill
Client C · Wet areas1,840 sqm
46 flats · 3 checklists still missing
BillChecklists chased before the bill
Membrane rolls120 rolls
Duracoat · challan kept
PayIn the deliveries report by vendor
Client C · QC
QC Team, Velora +3
Checklist Pending
Wet area checklists still pending for flats 702, 905 and 1103. Please share them before Client C's bill cut-off.
6:00 PM ✓✓
Rakesh · Operations Head
Bills this week
Bill Status
Ready to bill: Client A, Client B. Waiting on proof: Client C, 3 checklists, chased. Client D: tank lining at Site 2 posted with no area given.
6:05 PM ✓✓
Sent on WhatsApp before each bill goes in

What slips at month-end

Many clients, many bills. All due the same week.

A specialty contractor works for many clients at once, on many sites, each job reported in a different group. Every client reviews bills in the last week of the month, each wanting its own proof, so small things slip: jobs that missed the bill, test records nobody collected, repairs nobody proved.

The last week

Every client reviews bills in the same week.

Each client wants its own bill, with the photos, checklists and test records for every job, gathered from site, QC and stores.

All of it lands in the last week of the month, and the bills that miss the window wait for the next one.

Missed in the bill

A terrace treated mid-month. It never reached that client's bill.

"Terrace waterproofing done, Block C, 420 sqm": posted in the main contractor's group, one job among dozens across sites.

At month-end each client's jobs are pieced together from many groups, and some are missed. The work was done; that bill never saw it.

Test records

Flood test passed. The record stayed on a phone.

Each treated area is flood-tested before it is handed over, and the photo of the test sits in a site engineer's chat or a group nobody checks at bill time.

Without it the client holds the line, and the payment waits another month.

Repairs

Leak fixed on site. Never proven, so retention stays held.

A leak is fixed and the photo is posted, but nobody files it against the snag the client raised.

At handover the snag still shows open, and retention stays held until someone finds the proof.

None of it is a big miss. Across clients and sites, it adds up.

What Velora picks up

What your site groups already carry, in specialty terms.

Velora reads text, voice notes and photos in the groups your crews post in today, including the main contractor's groups you're part of, and files each job by client, site and area.

  • Jobs by client and site

    Areas treated, injections and installations by client, site and area, with photos.

  • Test records

    Flood, ponding and pressure test records, filed against the job they prove.

  • Checklists

    Surface preparation and application checklists, when they are posted.

  • Repairs

    Leaks fixed and snags closed, with photos, logged against the job.

  • Deliveries

    Membranes, coatings, chemicals and pipes by vendor, with their challans.

  • Crews

    Which crew worked on which site, each day.

  • Instructions

    Instructions from the client or the main contractor, logged with date and site.

  • Commitments

    Who promised what, by when: a test, a revisit, a handover.

Site teams change nothing. Velora joins each group as one more member.

What each team gets

Every team gets its part of the work.

Billing gets each client's quantities in a report, operations sees every site today, and leadership sees every project. Nobody has to ask site for an update.

Billing Intelligence

Every client's quantities, ready for their bill.

Work done is matched to each client's BOQ or work order and totalled for the month. Each total opens into the sites, areas, dates and photos behind it, with the test records and checklists that client asks for, and missing ones are followed up on WhatsApp once you switch follow-ups on. Velora tracks quantities; your team adds rates and finalises each bill.

See Billing Intelligence
Field Intelligence

Every site, every day, without the calls.

Which crew did what, on which site, with photos, the repairs and snags closed, and deliveries by vendor, from the groups your crews post in, including the main contractor's. Reports for each client are drafted from the same record, ready to review and send.

See Field Intelligence
Portfolio Intelligence

Every project in one view.

For the owner or operations head running jobs for many clients: the blockers that have waited longest for a decision and, where Billing is on, which quantities are still waiting on proof.

See Portfolio Intelligence

Worked example

The month's bills, built from the site record.

Each client is billed on its own BOQ or work order. Velora keeps every job's total and its proof together, client by client.

  • Totals per client

    Square metres treated, running metres injected and tanks lined, for each line of each client's BOQ or work order.

  • By site and area

    Every total lists where the work was done, with dates and photos, so each bill can be checked before it goes out.

  • Test records per job

    Flood, ponding and pressure test records and checklists, received or still missing, before each bill goes out.

  • Gaps before the bill

    Jobs that match no BOQ line, and lines posted without a measurement, flagged to your billing team before each bill goes in.

October bills · 4 clients
Prepared from the site record
For your billing engineer to review
Scope lineOctoberWhere and whatDocuments
Client A · Terrace waterproofing1,260 sqm4 terraces · 24 photosDocuments: Flood test missing
Block D terrace380 sqm15 Oct
Clubhouse roof240 sqm22 Oct
Block C terrace420 sqm29 Oct
+1 more · Block E podium, flood test pending
Client B · Basement injection640 rm2 sites · 18 photosDocuments: All in
Client C · Wet areas, flats1,840 sqm46 flats · 61 photosDocuments: Checklist missing
Client D · Tank lining3 nos2 sites · 9 photosDocuments: All in
Velora tracks quantities. Your team adds rates and finalises the bill.

Illustrative figures

Getting started

What we'd need to start a pilot.

A pilot runs on a few of your clients' jobs and their live site groups. Your crews don't change how they post.

  1. A spare WhatsApp number

    Linked to Velora and added to your site groups as one more member. No personal chats are connected.

  2. Your site groups

    The groups where your crews post jobs, tests and deliveries today, including the main contractor's groups you're in.

  3. Your scope

    Each client's BOQ or work order. Loaded once per client.

A sample chat export lets us test on your own messages before going live.

See it on your own jobs.

Talk to us about your clients and we'll set up a pilot against your live WhatsApp groups and their BOQs or work orders.

Frequently Asked Questions

Common questions from specialty contractors and their billing teams.

Yes. Each client's BOQ or work order is loaded once, and every job is matched to the client and site it belongs to, so each client's bill is built on its own, with its own proof.

Yes, once Velora's number is added to that group as one more member, the same way you add it to your own. Velora reads only the groups it is a member of.

Flood, ponding and pressure test records and checklists posted in a group are filed against the job they prove. The ones still missing are listed for the people who owe them, once you switch follow-ups on, so each bill shows which records are in.

Yes. Velora reads text, voice notes and photos in the languages your crews use, including photos of test records and challans, and keeps each original message with the record it created.

No. Velora joins the groups your crews already use as one more member and reads what they post today. There is no new app and no form to fill.

We run a discounted pilot for the first three months on a few of your clients' jobs: the full product, with no long-term commitment.