Why project control breaks down
Every one of these was reported. Every one still slipped.
Track the work, prove it happened, get the report out — three jobs, and the only thing holding them together is someone doing it by hand.
Tracking the work
One blocker. Three fronts stall behind it.
A carpenter shortage holds up formwork on 3F. Formwork slips, so shuttering slips behind it, so the pour crew — geared up and ready — has nothing to pour into.
Three days pass before anyone connects the dots. One blocker, mentioned once in one group, quietly stalled three fronts behind it.
Proving it happened
Inspected and cleared. Try proving it happened.
QC clears the rebar for the 3F pour — a photo and a thumbs-up reply from the site engineer. Work proceeds the same day, exactly as it should.
It's the only record — never filed to the project folder. The billing engineer needs it for the bill, and the project engineer goes hunting for it in chat.
Getting the report out
Due by 9 AM. Still collating messages by hand.
Wednesday's DPR and DLR are due by 9 AM. Thirty-odd messages sit across the two groups from overnight — photos, a voice note, headcounts in three formats — someone's typing it all up by hand.
It's ready at 9:40. The client's already called twice asking where it is.
The Fix
Every update — captured, structured, and flagged — without anyone changing how they work.
One message. Twenty groups. Nobody connects it.
Flagged, owned, tracked — automatically.
How it works
One WhatsApp QR Scan. Zero Change for Your Teams.
Add Velora to your existing WhatsApp groups. Your teams keep working exactly as they do — the same whether you connect one project or twenty.
Captures every update your teams already send
Connect Velora to your existing WhatsApp groups. Messages, voice notes, photos — captured as they happen.
Every update is structured automatically
Progress, blockers, commitments, deliveries, inspections, attendance — all structured automatically.
Issues and blockers surfaced immediately
Updates cross-referenced across every group. Issues and action items followed through to closure.
Flagged the moment it needs your attention
Blockers flagged for review. Deliveries and inspection records ready to find — before anything reaches billing.
Data Sources
Involved Parties
Velora AI
What You Get
What Velora Delivers
Project intelligence — without changing how your teams work.
Site Visibility
Every work front — health, progress and blockers — on every project.
Each work front summarised with a health status, progress, blockers & commitments, structured from your group messages. Every project reports the same way, so you can scan across all of them instead of calling each PM — the same summary also lands as a daily pulse on WhatsApp, so you don’t even have to open the dashboard to get it.
Report Drafts
Progress and manpower reports — auto-drafted.
Progress updates, photos, measurements, and headcounts pulled from your group messages into each report format. Review and confirm in under 5 minutes — not compile from scratch.
Executive summary: pours on schedule; crane and conduit tracked under Issues with owners.
| Workfront | Activity | Status |
|---|---|---|
| T1 · F3–F5 | Plastering | ✅ Completed |
| T2 · F4 | Brickwork | ✅ Completed |
| T3 | Slab casting | 🔄 In progress |
| T2 · F8 | Shuttering | 📅 Planned |
| Podium | Waterproofing | ⏸ Delayed |
| Issue | Sev. | Owner | Status |
|---|---|---|---|
| Crane breakdown — T2 | 🔴 Crit. | PM | Open |
| Electrical conduit — material shortage | 🟡 Med. | Site Eng. | Open |
| Manpower — 4 masons short (T4 F3) | 🟡 Med. | PM | Open |
| RFI: waterproofing spec | 🔵 Low | QC | Pending |
| Location | Vendor | Supervisor | Trade | W | MH |
|---|---|---|---|---|---|
| T1 F4 | ABC Cements | L. Das | Helper | 45 | 360 |
| T1 F4 | ABC Cements | R. Das | Carpenter | 56 | 448 |
| T1 F3 | ABC Cements | I. Shaik | Mason | 38 | 304 |
| T2 F2 | MEP Pro | A. Khan | Electrician | 28 | 224 |
| Podium | SealCo | — | Fitter | 22 | 176 |
| Gate | SecureFence | P. Rao | Welder | 13 | 104 |
| Total | 202 | 1,616 | |||
Commitment Tracking
Issues, action items and daily update follow-ups and reminders — done automatically, fully in your control.
Velora messages the right person directly on WhatsApp — nudging for a DPR update at day's end, following up on issues that haven't moved, and checking in on action items before they're overdue. You decide what gets a follow-up — turn any of it off per project, per person, or altogether.
The impact
The operational shifts that happen from week one.
No morning scroll. Blockers caught before they cost you. Reports that draft themselves. These are the shifts managers notice first.
What changes when nothing has to be reconstructed, chased, or rediscovered later.
No morning scroll
Start your day with signal, not scroll
Before your first call you're already spending 20 minutes scrolling back through groups to reconstruct what happened overnight. Velora surfaces what matters — progress flagged, issues open, action items outstanding — without the scroll.
Catch it before it slips
Blockers tracked to closure, not lost in the thread
A blocked work front starts as a single WhatsApp message. Flagged and tracked until it's resolved — not left buried in a thread nobody revisits.
2-3 hours back, every Friday
Progress and manpower reports draft themselves
Velora drafts your progress and manpower reports from the week's group messages — work front by work front, issue by issue. Review and confirm in minutes.
Hold-points flagged early
Inspection gates caught as they happen — not at handoff
A hold-point logged in the group — rebar ready, slab poured, pending sign-off — is flagged the moment it happens, not rediscovered when the next trade is blocked or at handoff.
You can run two projects from the group chats. Not ten.
The work stays on WhatsApp. What doesn't scale is compiling the picture by hand — every project you add is another set of updates to chase and another report to write. Velora is the layer that keeps up. Request a pilot and we'll set it up on your live projects and existing groups, so you see it working on your own site data.
Frequently Asked Questions
Common questions from construction managers who've seen PM tools fail before.
No. Your site teams keep using WhatsApp & documents exactly as they do today. Velora reasons across fragmented data sources — no new apps, no forms, no training. It also works in the language your teams are most comfortable in: English, Hindi, Telugu, Spanish, Arabic and more.
Velora connects to your groups through existing WhatsApp number (no business API needed) — one number or multiple. We recommend getting separate project-specific numbers though for privacy & enhanced functionality. Every message is processed to extract structured project data — progress, issues, commitments, inspections, and deliveries. Nothing changes for your site teams.
Velora is built for the construction manager accountable for delivery — a project manager in a large GC, a site engineer managing an infra stretch, an owner-operator running fit-out, prefab, or specialty contractor sites, or an HO leader overseeing multiple projects across a GC or specialty contracting firm. If you're coordinating work across multiple WhatsApp groups and managing subcontractors, Velora is for you.
Both. Every project is structured the same way — work fronts, progress, blockers, commitments, inspections, deliveries — so whether you're running one site or fifteen, they all report into the same format.
You see each project on its own, and you can scan across all of them without a call to every PM. The manual work of compiling and comparing is what goes away as you add projects — not the PM on each site.
Velora extracts from whatever is in the groups from day one — structured or not.
As you see project records building automatically from group messages, you'll naturally start directing site teams to share updates in the group rather than over calls or walk-ins.
Your site teams already prefer WhatsApp — and when sharing in the group saves them the effort of a separate call, they adopt without being asked.
No — it makes it automatic. Your DPR format stays the same. Velora drafts it from the day's group messages. You review and confirm before it goes out. The process is the same; the compilation burden goes away.
Velora connects to as many groups as your project needs. All outputs are consolidated into one project view — without reading each group separately.
Site teams keep sharing updates exactly like they do today — no new step required. If they mention the work front in their message — 'House 12 plastering done' — Velora matches it against your project's work front structure and associates the update automatically.
If a work front isn't mentioned, Velora still logs the update and tracks the location wherever it's referenced elsewhere in the conversation.
If a team keeps missing or misnaming work fronts, one easy fix: Velora generates a QR code for each work front. Print it and stick it at the location — House 7, Block B Level 3, whatever the work front is. Site teams scan the code, WhatsApp opens with the location pre-filled, they type their update and send. On a project with 50 houses, that's 50 QR codes placed once at setup — after that, every scan-and-send lands in exactly the right place.
PM tools ask site teams to change how they work. Site teams go back to WhatsApp within weeks because it's faster and already on every phone. Velora works on top of WhatsApp — not instead of it. Site teams change nothing. Project control builds itself from what they're already saying.
See how Velora compares to Procore, Buildertrend, Fieldwire, and task apps →
We run a discounted pilot for the first three months — full product, no long-term commitment. See what it surfaces on your own projects before committing to a subscription.
It starts with a short onboarding call to make sure Velora fits how your project runs. From there, we work with your team to align on and upload your project's work front structure, connect your WhatsApp groups, and set up contact roles — then you're live. Your site teams change nothing about how they work.
Yes. Data is stored securely with role based access control, and privacy data is encrypted at rest using AES-256 standard.
What we keep hearing
The more projects you run, the worse this gets.
200 projects. Leadership flying blind.
Promised in the meeting. Vanished after.
Across 19 groups. Problem noticed next day.
In 20 site groups, still can’t hold subs to deadlines.