Where billing leaks
Every one of these was completed. Every one still slipped.
Reconcile the quantity, chase the evidence, package the claim — three jobs, and the only thing holding them together is someone doing it by hand.
Reconciling the quantity
450 m of earthwork at Ch. 12+400–12+850. Never billed.
Reported in the group the day it happened, like every other chainage. But nobody could verify it in person — the PM and billing engineer can't be at every chainage, every day.
By bill time, that stretch never made it onto the BOQ line. Multiply that across every chainage, every month.
Chasing the evidence
29 checklists pending. 3 days to bill review, across 3 sites.
Three high-rises, three clients, all reviewing bills on the 25th. 70, 53 and 61 work completions — each needing a signed QC checklist before it can be billed.
Three days out, 29 are still missing — 12, 8 and 9 per site. Chasing QC and each PM's group, because whatever isn't in hand by the 25th slips to next month.
Packaging the claim
9 checklists missing. 12% of the claim can't be certified.
The quantities reconcile — the work is there, verified against the BOQ. But the package still needs a signed checklist behind every line, and 9 are missing across the claim.
Without them, the client won't certify that 12% of the bill — so retainage jumps from 5% to 20% on it instead. That's 1.8% of this month's claim value pushed to next month's cycle.
The Fix
Evidence collated & progress mapped to BOQ — automatically, before the bill goes out.
One photo. Buried by the next billing cycle.
Filed, reconciled, flagged — automatically.
How it works
One WhatsApp QR Scan. Zero Change for Your Teams.
Add Velora to your existing WhatsApp groups. Your teams keep working exactly as they do — the same whether you're chasing one checklist or a hundred.
Captures every quantity, checklist and sign-off your teams already send
Connect Velora to your site, QC and billing engineer WhatsApp groups. Photos, checklists, sign-offs — captured as they happen.
Every submission structured against the work lot
Quantities, checklists and evidence matched to the right work lot and BOQ line automatically.
Checked against the tracker, checklist by checklist
Work lot status cross-checked against QC checklists — pending, collected, missing — for every bill in cycle.
Flagged before the bill goes out — not after
Anything not yet certified is flagged to the billing engineer while there’s still time to chase it.
Data Sources
Involved Parties
Velora AI
What You Get
What Velora Delivers
Billing intelligence — without changing how bills get compiled.
BOQ Reconciliation
Work done matched to the BOQ line — ready to review and finalize before the bill is due.
Field-reported quantities are matched to the BOQ line directly. Where no quantity was given, the progress record — work front, date, photos — is still matched by activity, so review starts from what was actually reported, not a guess.
Bill Packaging
Two lines converge into one claim: BOQ-mapped progress, and evidence chased and captured automatically.
Every accepted BOQ line rolls into the package with its mapped progress attached. Every checklist and sign-off — tracked through the work lot tracker, chased from field updates on WhatsApp — rolls in alongside it, indexed to the claim line it belongs to. Ready to hand to the client or consultant, not reconstructed at the last minute.
The impact
The operational shifts that happen from the first bill.
No evidence hunt. Quantities reconciled before the bill goes out. Claims that package themselves. These are the shifts billing teams notice first.
What changes when nothing has to be reconstructed, chased, or rediscovered later.
Nothing left uncleared
Work done matched to the BOQ line, ready to review
Field-reported quantities are matched to the BOQ line directly. Where no quantity was given, the progress record — work front, date, photos — is still matched by activity, so review starts from what was actually reported, not a guess.
Evidence chases itself
Checklists chased automatically, until they're in
Velora messages whoever holds the outstanding checklist or document directly on WhatsApp — and keeps chasing until it’s received. No more end-of-cycle scramble.
A claim ready to send
Bills package themselves, evidence attached
BOQ-mapped progress and accepted evidence roll into the bill claim together, indexed to the line each belongs to. What used to take days of reconstruction is ready to hand to the client the moment the cycle closes.
See it assist your next bill claim.
Talk to us about your billing process and we'll set up a pilot against your live projects and existing WhatsApp groups.
Frequently Asked Questions
Common questions from billing engineers and contract administrators evaluating Velora.
No. Your teams keep using WhatsApp exactly as they do today. Velora reads the same groups you already use — QC sign-offs, delivery updates, checklist submissions — and files everything against the right BOQ line automatically. No new app, no forms.
Messages are matched against your BOQ / pay-item structure using the work front, activity, and context in the message — the same way a billing engineer would read it manually. Velora raises what it detects, and the billing engineer makes the final call — never a silent guess.
Right now it's a simple setup: each work lot has its own checklist tracker, and Velora follows up directly with QC or the PM on WhatsApp for whatever's still outstanding on it — they coordinate with the subcontractor from there.
No — it cuts an estimated 30-50% of the manual work: tracking pending evidence, chasing checklists, cross-checking quantities by hand. Your billing engineer still reviews and confirms every claim — the crunch in the last week of the month just gets a lot lighter.
BOQ-mapped progress for every claim line, plus the accepted evidence behind it — checklists, sign-offs, quantities — compiled per claim and ready for the billing engineer to review, modify and finalize before it goes to the client or consultant.
Both, and your own EPC billing cycle too — the contract format doesn't change how quantities are checked or evidence is filed.
We run a discounted pilot for the first three months — full product, no long-term commitment. See what it surfaces on your own projects before committing to a subscription.
Yes. Data is stored securely with role based access control, and privacy data is encrypted at rest using AES-256 standard.
What we keep hearing
The more bills you compile, the easier something slips.
Not lost pay — 100 checklists a month, chased by hand.
210-day working capital cycle — approved claims still take 3–4 months to recognize.
Setup work off the BOQ. Chainage quantities missed. Underbilled.
100 client projects. Checklists collated by hand, every month-end.