What slips at month-end
Many packages, one building. Each reporting on its own.
A commercial project runs structure, facade, MEP and fit-out at once, each package in its own group. Nothing is totalled until month-end, so small things slip: work done that missed the bill, tests nobody filed, hand-overs nobody put on record, loads nobody can trace.
Missed in the bill
612 light fixtures fitted this month. 590 reached the bill.
"L5 zone B lights fixed, 48 nos": a zone at a time, from the electrical subcontractor, one post among hundreds.
At month-end someone counts them back from scroll-back, and a zone or two is missed. The lights are on; the bill never saw them, so they wait for next month.
Tests
Piping pressure-tested. The report never reached the bill.
Fire and chilled water piping is pressure-tested before the ceiling closes, and the signed report is photographed into whichever group is nearest.
Where the client wants it with the bill, the billing engineer looks for each report across groups at bill time. Lines without one wait for next month.
Hand-overs
The slab came late. Nobody recorded who waited.
The facade crew stood down for nine days, waiting for a slab from another package. Site posted it every day; nobody logged when it started.
When time is argued, the record is a scroll, and the notice window has closed.
Material cost
Glazing, ducting and cable from a dozen vendors. Challans everywhere.
Each package receives its own material, each load with a challan photographed into whichever group is nearest.
At month-end each vendor bill is checked against challans nobody can find, so it gets paid as billed.
What Velora picks up
What your site groups already carry, in building terms.
Velora reads text, voice notes and photos in the groups your teams and package subcontractors use today, and files each update by floor and zone.
Progress by location
Structure, facade, MEP and fit-out by floor and zone, with photos.
Tests and inspections
Pressure tests, inspection records and cube tests, filed against the work they prove.
Deliveries
Steel, glazing, ducting, cable and fit-out material by vendor, with their challans.
Hand-overs and hindrances
Floors not handed over between packages, material held, work stopped, with the floor or zone each one holds.
Instructions
Instructions from the client's engineer, architect or PMC, logged with date and location.
Repairs
Rework and repairs reported on site, with photos, so a repeat repair shows up.
Manpower
Crews on site, by package and trade.
Commitments
Who promised what, by when: a hand-over, a test, a delivery.
Site teams change nothing. Velora joins each group as one more member.
What each team gets
Every team gets its part of the project.
Billing gets the month's quantities in a report, contract triggers reach whoever you choose, project heads see every package today, and leadership sees every project. Nobody has to ask site for an update.
This month's quantities, ready for the bill.
Work done is matched to your BOQ or work scope and totalled for the month. Each total opens into the floors, zones, dates and photos behind it, with the inspection records and test results it needs, and missing ones are followed up on WhatsApp once you switch follow-ups on. Velora tracks quantities; your team adds rates and finalises the bill.
See Billing IntelligenceThe contract triggers that are easy to miss.
Not just EOT and LD. A floor not handed over by another package, but also an instruction from the architect, extra work beyond the scope or a late drawing reported by site: each is logged with its location and the date it was first posted, matched to the clause it may trigger, and whoever you choose is alerted the same day, whether that's site, project controls or your contracts specialist, then reminded before the notice window closes. Your team decides what goes to the client.
See Contract IntelligenceEvery package, every day, without the calls.
Progress by floor and zone, the hand-overs and hindrances holding each package, deliveries by vendor and commitments followed up, from the groups your teams and subcontractors already post in. Daily, weekly or monthly reports are drafted from the same record, ready to review and send to your client or PMC.
See Field IntelligenceEvery project in one view.
For the MD or project controls head running several projects: the blockers that have waited longest for a decision, by package, and, where Billing is on, which quantities are still waiting on proof.
See Portfolio IntelligenceWorked example
The month's bill, built from the site record.
Commercial work is billed per BOQ item or work scope line, package by package. Velora keeps each total and its proof together.
Totals per scope line
Numbers of glazing units and fixtures, metres of piping and cable, square metres of partitions and finishes, for each BOQ item or work scope line.
By floor and zone
Every total lists where the work was done, with dates and photos, so your engineer can check it before it goes to the client.
Tests and inspections per line
Pressure tests and inspection records, received or still missing, before the bill goes out.
Gaps before the bill
Work done that matches no BOQ item, and BOQ items posted without a measurement, flagged to your billing team before the bill goes in.
Illustrative figures
Getting started
What we'd need to start a pilot.
A pilot runs on one project and its live site groups. Your site teams don't change how they post.
A spare WhatsApp number
Linked to Velora and added to your site groups as one more member. No personal chats are connected.
Your site groups
The groups where progress, tests, deliveries and hand-overs are posted today, including each package's groups.
Your scope
The BOQ or work scope, and the building's floors and zones. Loaded once.
A sample chat export lets us test on your own messages before going live.
See it on your own project.
Talk to us about your project and we'll set up a pilot against its live WhatsApp groups and your BOQ or work scope.
Frequently Asked Questions
Common questions from commercial project heads and billing engineers.
Yes. Scope is loaded from the document that holds it, an item-rate BOQ or a lump-sum billing break-up, and work done is matched to its lines and totalled for the month, with the floors and zones behind each total. Billing by stage or milestone is something the team is still working on. Velora tracks quantities; your team adds rates and finalises the bill.
No. Velora reads every package's groups the same way and files each update against the floor or zone it names, so structure, facade, MEP and fit-out report into one record. A hand-over that holds another package is logged with the date it was first posted.
Yes. Velora reads text, voice notes and photos in the languages your teams use, including photos of test reports, inspection records and challans, and keeps each original message with the record it created.
Yes. Daily, weekly or monthly reports are drafted from the site record, by floor and package with photos, for your team to review before they go out.
No. EOT and LD are the clauses every team watches. Velora also checks routine updates against the rest of your contract: a hand-over delayed by another package, an instruction from the architect, extra work beyond the scope or a late drawing reported by site, each matched to the clause it may trigger, with the deadline and the record behind it. Whoever you choose is alerted the same day. Velora doesn't send notices; your team decides what to send. Contract Intelligence is in early access.
We run a discounted pilot for the first three months on one project: the full product, with no long-term commitment.