Construction Site Updates

View and analyze the outcomes of your site crew's updates after they call Alex. Site Updates provides a comprehensive dashboard where construction project managers can see all extracted information organized by category, track progress, and identify areas that need attention using Voice AI Construction Project Management.

Prerequisites

Before you begin, ensure you have:

• Completed Quick Start: Set up your workspace and created your first project
• Site App Usage: Your site crew has started calling Alex
• Project Access: You should be on your project dashboard

Understanding Site Updates

Site Updates are automatically generated after your site crew:

• Calls Alex: Shares verbal updates about progress, issues, or coordination needs

Alex processes voice conversations and organizes them into structured, searchable updates that you can review and act upon for Voice AI Construction Project Management.

How Site Updates Work

1.1 Update Collection

Your site crew uses the Site App to:

• Call Alex for quick verbal updates
• Upload photos and videos (currently for visual documentation only)

1.2 AI Processing

Alex automatically:

• Transcribes voice conversations
• Analyzes content for key information
• Categorizes updates by type
• Extracts important details like dates, quantities, and action items

1.3 Organized Results

Updates appear in your Site Updates dashboard organized by categories:

• Work Progress, Delays, RFIs, Safety Incidents
• Action Items, Issues
• Materials, Equipment, Labor

Accessing Site Updates

2.1 Method 1: From Home Dashboard

From your home dashboard, locate your project card and click the "Site Updates" button:

💡 Tip: The Site Updates button is located on each project card for quick access.

2.2 Method 2: From Project Details

Alternatively, you can access Site Updates from the project details screen:

1. Click "Details" on your project card to open project details
2. Click "Site Updates" on top of your project details interface

💡 Tip: Site Updates are typically available 2-3 minutes after your crew completes a call to Alex.

Site Updates Categories

💡 General Tip: The quality and detail of insights extracted across all Site Updates categories depend on the information shared by your crew during calls. Although Alex asks clarifying questions to gather relevant details, we recommend that site crew share as much detailed information as possible for better analysis and more actionable updates.

3.1 Work Progress

Track what has been completed and current status:

What You'll See:

• Progress Percentage: How much of specific tasks are done (0-100%)
• Activity Type: Type of work being performed
• Activity Category: Foundation, Structural, MEP, Electrical, Plumbing, HVAC, Finishing, Interior, Exterior, Roofing, Other
• Location: Where the work is being performed
• Status: Current status of the activity
• Crew Size: Number of workers involved
• Materials Used: List of materials consumed
• Equipment Used: Equipment utilized for the task
• Next Steps: Planned next actions

3.2 Delays

Monitor setbacks and schedule impacts:

Key Information:

• Delay Type: Weather, Material, Equipment, Labor, Permit, Design, Site Condition, Vendor, Quality, Safety, Subcontractor, Utility, Inspection, Other
• Delay Category: Excusable, Non-Excusable, Compensable, Non-Compensable
• Duration: How many hours the delay lasted
• Location: Where the delay occurred
• Affected Activities: Which project activities are impacted
• Cost Impact: Financial impact of the delay
• Responsible Party: Who is accountable for the delay
• Priority: Low, Medium, High, Critical
• Mitigation Plan: Steps to minimize or resolve the delay

3.3 RFIs (Requests for Information)

Track information requests and clarifications:

RFI Details:

• RFI Type: Design, Material, Equipment, Coordination, Site Condition, Quality, Safety, Code Compliance, Installation Method, Scope Clarification, Technical Specification, Other
• Subject: Brief description of the information request
• Location: Where the RFI applies
• Requested By: Who submitted the RFI
• Priority: Low, Medium, High, Critical
• Description: Detailed explanation of what information is needed
• Impact: How this affects the construction project
• Due Date: When a response is needed
• Assigned To: Who is responsible for answering
• Status: Pending, Submitted, Answered, Closed

3.4 Safety Incidents

Monitor safety concerns and incidents:

Safety Information:

• Incident Type: Injury, Near Miss, Property Damage, Environmental, Security, Equipment Failure, Fire, Chemical Spill, Electrical, Fall Protection, Other
• Severity: Low, Medium, High, Critical
• Location: Where the incident occurred
• Description: Detailed account of what happened
• Immediate Action: Steps taken to address the situation
• Root Cause: Why the incident occurred
• Preventive Measures: How to avoid similar issues
• Reported By: Who reported the incident
• Assigned To: Who is investigating/resolving
• Status: Open, Investigating, Resolved, Closed
• Cost Impact: Financial impact of the incident

3.5 Action Items

Track tasks that need to be completed:

Action Item Details:

• Context: Description of what needs to be done
• Priority: Low, Medium, High, Critical
• Status: Pending, In Progress, Completed, Cancelled
• Assigned To: Who is responsible for completion
• Deadline: When the task should be finished
• Created By: Who created the action item

3.6 Issues

Monitor problems and challenges:

Issue Information:

• Issue: Description of the problem
• Severity: Low, Medium, High, Critical
• Location: Where the issue is occurring
• Immediate Action Needed: Whether urgent response is required
• Status: Open, In Progress, Resolved, Closed
• Description: Detailed explanation of the issue
• Resolution: How the issue was resolved
• Created By: Who reported the issue
• Assigned To: Who is responsible for resolution

3.7 Materials

Track material status and deliveries:

Material Updates:

• Material Name: Type of material being tracked
• Quantity Delivered: Amount of material received
• Unit: Measurement unit (kg, m³, pieces, etc.)
• Delivery Date: When materials arrived
• Status: Pending, Ordered, Delivered, Cancelled
• Vendor: Supplier of the materials
• Location: Where materials are stored/used

3.8 Equipment

Monitor equipment status and maintenance:

Equipment Information:

• Equipment Type: Kind of equipment being tracked
• Usage Date: When the equipment was used
• Usage Hours: How many hours the equipment operated
• Status: Active, Maintenance, Broken, Returned
• Location: Where the equipment is located
• Assigned To: Who is using the equipment
• Vendor: Equipment supplier/rental company
• Remarks: Additional notes about equipment condition

3.9 Labor

Track crew status and productivity:

Labor Updates:

• Worker Type: Type of labor being performed
• Worker ID: Link to specific worker contact
• Worker Name: Name of the worker
• Headcount: Number of workers in the crew
• Work Date: When the work was performed
• Hours Worked: How many hours were worked
• Activity: Specific task being performed (welding, carpentry, formwork, etc.)
• Location: Where the work is being done
• Remarks: Additional notes about the work

Using Site Updates Effectively

4.1 Daily Workflow

Morning Review (15-20 minutes):

• Check for overnight updates from night shift
• Review any urgent safety incidents or delays
• Identify action items that need immediate attention
• Plan responses to critical issues

End-of-Day Review (10-15 minutes):

• Assess daily progress against planned milestones
• Review new updates from the day's activities
• Update action item statuses
• Plan priorities for the next day

4.2 Weekly Analysis

Progress Assessment (30-45 minutes):

• Compare actual progress to planned milestones
• Identify trends in delays, issues, or safety incidents
• Assess resource utilization (materials, equipment, labor)
• Review RFI status and response times

Team Coordination (20-30 minutes):

• Share relevant updates with stakeholders
• Coordinate responses to pending RFIs and issues
• Plan resource allocation for upcoming work
• Update project schedules based on actual progress

4.3 Data Export and Reporting

Export Site Updates:

• Export CSV: Download site updates from any category tab for external analysis
• All Categories: Export work progress, delays, RFIs, safety incidents, action items, issues, materials, equipment, and labor data
• External Tools: Use exported data in Excel, Google Sheets, or other reporting tools
• Data Analysis: Perform custom analysis, create charts, or generate reports outside the platform

Reporting Use Cases:

• Client Updates: Create progress reports for project owners
• Team Meetings: Prepare agenda items based on current issues
• Stakeholder Communication: Share milestone achievements and challenges
• Performance Analysis: Track trends and identify improvement areas

Best Practices for Site Updates

4.4 Regular Monitoring

• Check Updates Daily: Review new updates at least once per day
• Set Alerts: Configure notifications for critical updates
• Follow Up: Ensure action items are being addressed
• Document Decisions: Keep track of how issues were resolved

4.5 Team Communication

• Share Relevant Updates: Forward important information to team members
• Coordinate Responses: Work together to address complex issues
• Update Stakeholders: Keep clients and owners informed of progress
• Learn from Patterns: Identify recurring issues and implement solutions

What Happens Next?

After reviewing Site Updates, you can:

1. Address Action Items: Assign tasks and track completion
2. Respond to RFIs: Provide information and clarifications
3. Mitigate Delays: Implement strategies to get back on schedule
4. Improve Safety: Address safety concerns and prevent incidents
5. Optimize Resources: Adjust material, equipment, and labor allocation

Need Help?

• Support Team: Contact us at support@velora.ai
• Documentation: Review our Quick Start Guide for basic setup
• Site App: Learn about Using the Site App for crew updates
• Project Team: Learn about Setting Up Your Project Team for team coordination

Ready to stay on top of your construction project? Start monitoring Site Updates today and transform how you track construction progress with Voice AI Construction Project Management!

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This guide helps General Contractors, Subcontractors, and Construction Project Managers track project progress using Voice AI Construction Project Management Assistant.