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Site App for field team

The Site App is your on-the-go companion for construction site updates. Access it from any device to call Alex for quick updates or upload photos and videos directly from the field. Perfect for site supervisors, foremen, and field workers who need to stay connected while on-site using Voice AI Construction Project Management.

Prerequisites​

Before you begin, ensure you have:

  • Workspace Access: You must be added as a workspace member by the workspace owner or admin
  • Project Access: You should have access to at least one project in your workspace
  • Device Ready: Any smartphone with internet access

📱 Mobile-First Design: The Site App is designed specifically for mobile devices and on-site use for Voice AI Construction Project Management. It is not accessible on desktop or tablet devices as it's optimized for field workers who need to communicate while on the construction site.

Understanding the Site App​

The Site App provides two essential functions for construction site communication:

  1. Call Alex: Make voice calls to share site updates, progress reports, and issues
  2. Upload Media: Share photos and videos directly from the construction site

💡 Tip: The Site App is designed for quick, on-the-go updates. Use it when you're on-site and need to communicate quickly without going back to the office.

Screen 1: Call Alex​

1.1 Access the Call Alex Screen​

From the Site App main interface, tap or click on "Call Alex":

Call Alex Screen for Voice AI Construction Project Management

1.2 Making Your Call​

When you tap "Call Alex":

  1. Initiate Call: The app will automatically connect you to Alex
  2. Share Updates: Speak naturally about what you're seeing on-site
  3. Get Responses: Alex will ask clarifying questions and acknowledge your updates
  4. End Call: Hang up when you're done sharing information

What to Share with Alex:

  • Progress Updates: What work has been completed
  • Delays: Any issues or setbacks encountered
  • Safety Concerns: Hazards or safety observations
  • Material Status: Inventory levels or delivery updates
  • Schedule Changes: Timing adjustments or coordination needs
  • RFIs: Requests for information or clarification needed
  • Action Items: Tasks that need to be completed or followed up on
  • Issues: Problems or concerns that need attention
  • Equipment Tracking: Equipment status, maintenance needs, or availability
  • Labor Tracking: Crew availability, staffing changes, or productivity updates

💡 Tips:

  • Speak clearly and naturally: Alex is designed to understand construction terminology and will ask for clarification if needed
  • Find a quieter location: While Alex can handle some background noise, excessive noise from machinery, traffic, or multiple conversations can cause misinterpretation, leading to less accurate information extraction
  • Multi-lingual support: Alex supports conversations in multiple languages. If you prefer to speak in your native language, simply ask Alex if it supports your language. Alex will either confirm support or request using an alternative language

Screen 2: Upload Media​

2.1 Access the Upload Screen​

From the Site App main interface, tap or click on "Upload":

Upload Media Screen for Voice AI Construction Project Management

2.2 Uploading Photos and Videos​

The Upload screen allows you to:

  1. Capture New Media: Take new photos or record videos using your device camera
  2. Upload Existing Media: Choose photos or videos from your device gallery
  3. Add Context: Include descriptions or notes with your uploads
  4. Submit: Send media directly to your construction project team

Types of Media to Upload:

  • Progress Photos: Show completed work or current status
  • Issue Documentation: Capture problems or quality concerns
  • Safety Observations: Document hazards or safety violations
  • Material Photos: Show inventory or delivery status
  • Site Conditions: Document weather, access, or environmental factors

💡 Tips:

  • Take clear, well-lit photos and videos: Good quality media helps your team understand exactly what's happening on-site
  • Handle network issues with offline capture: If you experience low bandwidth or network issues at your site, capture photos/videos offline and upload them from your gallery later when you have better connectivity

Best Practices for Site App Usage​

3.1 When to Use Each Feature​

Use Call Alex When:

  • You need to provide detailed verbal updates
  • You want to discuss complex issues or coordination
  • You prefer speaking over typing
  • You need immediate feedback or clarification

Use Upload Media When:

  • You want to show visual evidence of progress or issues
  • You need to document specific conditions or problems
  • You want to share information without interrupting your work
  • You need to provide visual context for your team

3.2 Optimizing Your Updates​

For Better Call Quality:

  • Find a quiet location when possible
  • Speak at a normal pace and volume
  • Use specific construction terminology
  • Mention project names and locations when relevant

For Better Media Uploads:

  • Ensure good lighting for photos
  • Keep videos steady and focused
  • Add descriptive notes or captions
  • Include relevant project context

What Happens After You Use the Site App​

4.1 After Calling Alex​

  1. Processing: Alex analyzes your conversation (takes 2-3 minutes)
  2. Extraction: Key information is identified and categorized
  3. Organization: Updates are organized by type (progress, delays, safety, etc.)
  4. Site Updates: Your team can view all extracted information in the Site Updates section of the admin app

4.2 After Uploading Media​

  1. Automatic Sync: All uploaded media automatically appears in the Site Photos/Videos section of the admin app for easy access by your entire team
  2. Storage: Photos and videos are securely stored in your construction project
  3. Organization: Media is categorized and linked to your project
  4. Team Access: Your team can view and download the media
  5. Integration: Media can be referenced in project reports and updates (Coming soon)

Troubleshooting Common Issues​

5.1 Call Issues​

  • Poor Connection: Move to an area with better cell service
  • Background Noise: Find a quieter location if possible
  • Call Drops: Simply call back - Alex will continue the conversation
  • Disconnection Issues: Sometimes due to network issues, Alex might not capture your last words or go silent. Simply speak up again - this usually brings Alex back to the conversation
  • Network Glitches: Occasionally, network connectivity issues may cause Alex to repeat itself or glitch. If this happens, try moving to an area with better signal or wait a moment for the connection to stabilize

5.2 Upload Issues​

  • Large Files: Ensure your media files aren't too large (Current Limit: 50MB per file)
  • Poor Connection: Wait for better internet connectivity
  • Upload Failures: Try uploading again or contact support

Need Help?​

Ready to Go Mobile?​

The Site App puts the power of Voice AI Construction Project Management in your pocket. Whether you're calling Alex for quick updates or uploading media from the field, you're always connected to your construction project team.

💡 Getting Access: The link to access the Site App will be shared with you during your onboarding call with our team.

Use the Site App today and transform how you communicate from the construction site with Voice AI technology!

This guide helps General Contractors, Subcontractors, and Construction Project Managers use the Site App for Voice AI Construction Project Management.