Where the proof goes missing
The proof usually exists. It just isn't with the bill.
The client's engineer certifies each line against its checklists, test results and measurements. On site, those are posted in a dozen groups, filed in someone's phone or never filled at all, and they're gathered in the last days before the cut-off.
Held for proof
The quantity is in. The pour card isn't.
One unsigned pour card or a missing cube result, and the line is held or cut from this certificate.
The document existed on site. Nobody chased it in time, so the work waits for next month.
Posted, then lost
The cube results came in. Nobody filed them.
The lab report was posted in the QC group on the 21st, between a delivery photo and a labour count.
At bill time, someone scrolls three weeks back to find it, or asks the lab to send it again.
Chased at month-end
Forty checklists, chased in the last three days.
Checklists pile up until the cut-off, then the billing engineer calls every site engineer for them.
Some arrive unsigned. Some were never filled for work done three weeks ago, and can't honestly be filled now.
Never on the register
Work finished that nobody tracked.
A drain completed in a corner of the site never made it onto the checklist register, so nobody asked for its checklist.
It surfaces when the client's engineer asks why it isn't on the bill, or it never does.
How Velora does it
Proof gathered as the work happens, not at the cut-off.
Your site and QC teams keep posting where they post today. Velora does the sorting, filing and chasing.
- Read
Work done and quality records
Progress and completions, signed checklists, cube, compaction and other test results, and inspections, read from text, voice notes and photos of the documents, in any language.
- File
Against the work they cover
Each record is matched to its work, location and scope line. On planned work, a checklist Velora matched lands as reported, for your QC or billing engineer to confirm; anything that fits more than one item is left for you to choose. Work started or finished where nothing is planned is proposed as a new entry.
- Check
What each line still needs
Every piece of work in the month's bill, with the inspection records and tests found for it and what's still missing. On the plan, last month's open items carry forward until they're in.
- Flag
What's due, to the groups you choose
You mark what's due, with Velora's recommendation and its reason beside each item. Each morning the groups you set up get the due documents by activity, until they're in. Documents posted back are matched and filed.
At bill time, export the bill pack: the MB, inspection records, tests and work photos behind each line, with an index of evidence and quantities.
Worked example
The month's evidence register.
One plan per month: every planned item, the inspection record it needs and its status, with every piece of work done shown on the month's bill. Statuses move as documents are posted; your team confirms what Velora matched and marks what's due.
Read from the chats
A pour card posted in the QC group is recognised, matched to its pour and marked reported, for a person to confirm.
Chased once marked due
Anything your team marks due goes into the next morning's reminder to the groups that take it.
Carried forward, not forgotten
Last month's open items stay on the register until they're in, instead of dropping off with the old bill.
Work nobody tracked
Work started or finished where nothing is on the plan is proposed as a new entry, with a recommendation to mark its checklist due.
Illustrative figures
Where it fits
The proof behind Billing Intelligence.
Evidence assembly is one part of Billing Intelligence, run on the same site record as everything else in Velora.
- ProductBilling IntelligenceWork done matched to scope, bill lines with their proof and work outside the scope kept on record.
- Use caseDaily progress reportsThe same site record, drafted into daily, weekly and monthly reports.
- IndustryResidentialSlab and finishing quantities by tower and floor, each with its pour card or checklist.
- IndustryRoad constructionQuantities by chainage, with the level surveys and lab results behind each span.
- IndustryRoad maintenanceMonthly patch totals by chainage, with the measurement sheet behind them.
- GuideConstruction billing and contract termsRA bill, IPA, measurement book, extra item and the rest, defined.
See your next bill go in with its proof.
Talk to us about one live project and we'll set up a pilot against its WhatsApp groups and your BOQ or work scope.
Frequently Asked Questions
Common questions from billing heads, QC managers and billing engineers.
A running account (RA) bill is the interim bill a contractor raises, usually monthly, for work done to date on a measured contract. The client's engineer certifies each item against its measurements and the documents the contract asks for: typically quality checklists or pour cards, test results such as cube tests, and joint measurement records. Velora gathers that proof from your site groups as the work happens.
Yes. Under FIDIC and JCT-style contracts the contractor submits an interim application or statement with supporting documents. The proof behind it is the same: work done to date, each with its quality records. Velora assembles it whichever format your client uses.
Signed QC checklists and pour cards, test results such as cube, compaction, field density and pile tests, and signed inspection records, whether posted as photos, documents or text. Each is filed against the work it covers, with the original message kept.
Evidence Reminders asks only for documents your team has marked due: inspection records such as checklists and level sheets, test reports, the MB or JMR, and any extra document the project needs. Velora recommends what to mark when work starts or finishes, or an inspection is posted. Work photos are never chased; they're filed as they arrive.
Anyone can post a photo of it in the group, and it's read and filed like any other. Once it's in, the reminder stops asking for it.
No. Velora assembles the proof and tracks the quantities behind each line. Your billing engineer adds rates, applies deductions and finalises the bill in your own format.
Yes. Velora reads text, voice notes and photos in the languages your teams use, including photos of checklists, test reports and letters, and keeps each original message with the record it created.
We run a discounted pilot for the first three months on one project: the full product, with no long-term commitment.