Where the diesel goes
Every fill is posted somewhere. Totalled by machine, it falls apart.
Fuel is one of the costs a site posts about every day, and one of the hardest to add up: fills from three sources, machines with several names, readings in a different message from the litres.
One machine, many names
About 30 machines, posted under 57 names.
On one road project, a month of fuel posts named the same JCB, tipper or generator several ways: by number, by type, by nickname, with the digits misread.
Totals by machine fall apart before anyone compares them.
Litres without hours
100 litres to the excavator. For how many hours?
The fill is in the evening report. The hour-meter reading is on the log sheet photo, posted in another group, if at all.
Without both, nobody can say whether 100 litres was a day's work or half of it.
Cash fills
Filled from cash at a roadside pump.
A vehicle fills up on the road, the slip is photographed and posted, and the fill never reaches the fuel register.
At month-end, the cash book and the register disagree, and nobody knows by how much.
One machine burning more
70 litres for 40 km in a day. The tipper beside it did 228 km on 60.
Two tippers on the same work. Over the month, one averaged 1.4 km per litre, the other 2.3.
Nobody sets fuel against kilometres by hand, so nobody notices.
How Velora does it
Every fill, against the right machine.
Your plant and site teams keep posting fuel the way they do today.
- Read
Every fill, however it's posted
Log sheet photos, pump slips, the fuel lines in the evening report and voice notes, with litres, meter readings, rates and the source, in any language.
- File
Against the right machine
Each fill matched to your project's machine list, so the same JCB under three names is one machine. A daily total for all vehicles is kept as a total, not split across them.
- Check
Against what the machine did
For the last 7, 30 or 90 days, each machine's litres beside its hours or kilometres from the equipment log, as litres per hour or kilometres per litre.
- Report
The report, on schedule
A consumption report, daily, weekly or monthly, on WhatsApp or email, to the plant in-charge or accounts: every fill with its machine, meter reading and source, and totals by fuel type.
Fuel received into site stock, like a tanker of diesel or LDO for the plant, is recorded as a delivery, in the deliveries report.
Worked example
The month's fuel, by machine.
One line per machine for the period: litres issued, the hours or kilometres it ran, and the ratio between them, so a machine out of line with the rest is easy to spot.
Litres beside hours or km
From the fills and the equipment log for the same days, as litres per hour or kilometres per litre.
Out of line, side by side
Two tippers on the same work, one at a fraction of the other's mileage, side by side.
Totals kept as totals
A daily figure for all vehicles stays a group total and never distorts a machine's ratio.
Every fill behind each line
The date, litres, reading, source and photo of each fill, one click away in the app; the report lists each fill with its reading and source.
Illustrative figures, patterned on one road project's October fuel
Where it fits
Part of Field Intelligence, beside deliveries.
Fuel is recorded from the same site record as progress, deliveries and machinery. These pages show the rest of it.
- ProductField IntelligenceProgress, deliveries, fuel, manpower and blockers, recorded from your site groups.
- Use caseMaterial reconciliationEvery delivery by vendor, with its papers, including fuel received into stock.
- Use caseDaily progress reportsThe same record, drafted into daily, weekly and monthly reports.
- IndustryRoad constructionExcavators, graders, rollers and tippers across a package, fuel by machine.
- IndustryRoad maintenanceDiesel for rollers, the plant, tippers and patrol vehicles.
- IndustryInfrastructure & UtilitiesRoads, water, transmission and rail, where machinery runs the job.
See where every litre went.
Talk to us about one live project and we'll set up a pilot against its plant and site WhatsApp groups.
Frequently Asked Questions
Common questions from plant in-charges, accounts and project heads.
Litres issued to a machine over a period, divided by the hours it worked on the same days, from the equipment log; for vehicles, kilometres run divided by litres. Velora works it out from your own fills and equipment logs, so each machine is compared with the machines beside it, not a generic figure.
It's kept as a group total, with its date and source. It counts in the period's fuel, but never enters any one machine's ratio.
Velora doesn't judge pilferage. It puts every fill, reading and source on record by machine, so a machine burning more than the rest, or fuel with no machine against it, is visible. Your team decides what to look into.
Yes. Diesel, petrol and LDO are tracked the same way, and other consumption your sites post, like cement bags or road-marking paint, is recorded by material. Fuel received into site stock is recorded as a delivery.
Yes. Velora reads text, voice notes and photos of log sheets and slips in the languages your teams use, and keeps each original message with the fill it created.
We run a discounted pilot for the first three months on one project: the full product, with no long-term commitment.